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Volunteer Engagement Administrative Loaned Executive
Milwaukee, WI
Job Description
United Way of Greater Milwaukee & Waukesha County (UWGMWC) is currently seeking applicants for our 2019 Volunteer Engagement Administrative Loaned Executive (ALE) position. This ALE role is a full-time (37.5 hours per week) temporary position from August 5 – December 11, 2019.
The Volunteer Engagement Administrative Loaned Executive assists in the successful support and facilitation of United Way’s largest volunteer engagement period – the fall “Season of Caring” which takes place throughout the duration of the Community Giving Campaign, as well as assisting with additional large-scale signature volunteer activities as needed. The ideal candidate has excellent customer service and time management skills and is proficient in the use of technology platforms for data management and communications. In addition, the candidate is a self-starter who can execute tasks with little direction and oversight. This position will spend 40% of their time at the United Way office supporting a variety of administrative tasks and 60% of their time off-site supporting signature events and on-site volunteer project logistical activities.
Duties & Responsibilities
- Assist with the delivery, set-up of supplies and volunteer experience for on-site projects at local workplaces and signature events
- Inventory volunteer project supply orders when delivered to United Way to ensure supplies are sufficient for future volunteer events
- Set up volunteer project/event supply staging in loading dock on a weekly basis
- Support United Way staff team in the implementation and execution of the annual Holiday Giving Tree program supporting data entry and distribution of information to nonprofits and corporate groups
- Provide daily lunch hour welcome and reception desk coverage at United Way’s Volunteer Center
- Drive the Volunteer Van and support the delivery of completed on-site kits to partner agencies
- Support supply drives that occur during the fall campaign timeframe including inventory, valuation and delivery to Community Schools and partner agencies
- Visit volunteer projects and provide a United Way welcome and overview at the start of volunteer activities
- Support pre-event and post-event volunteer communications to share logistics and secure event outcomes
- Summarize signature event volunteer experience survey results
- Enter data into organizational database ensuring volunteer coordinator contact information is current and accurate
- Manage the inventory and distribution of Live United t-shirts for signature events and customer requests
- Solicit and research volunteer project options for corporate and community partners on an ongoing basis
- Assist with communicating volunteer event dates with appropriate resource development staff and data collection
- Conduct reminder and check-in calls to volunteer coordinators at both companies and nonprofit agencies prior to their projects and field any final questions
- Conduct reminder and check-in calls to volunteers attending upcoming signature events
- Support signature events volunteer check-in and registration
- Manage promotional booths at community-wide and company-specific events promoting volunteerism
- Assist with the administrative affairs of the Volunteer Engagement Department, including general organizing, project planning, scheduling, basic business correspondence and follow-through
- Anticipate potential problems and develop solutions, following through to ensure preparedness and orderliness
- Use Microsoft Office including Word, Excel, PowerPoint and Outlook for effective division administration
- Assist with coordination of details for volunteer, corporate and campaign activities as assigned
Key Qualifications
- High School diploma or GED.
- Valid driver’s license, reliable automobile, and auto insurance coverage. (Ability to drive company van to meetings, appointments and events.)
- Ability to lift up to 50 pounds and to walk, sit and stand for extended periods.
- Use Microsoft Office including Word, Excel, PowerPoint and Outlook for effective division administration.
- Experience in data entry.
- Demonstrated success in customer service.
EQUAL OPPORTUNITY EMPLOYER
It is the policy of UWGMWC to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, veteran status or military service, or other non-merit factor or other legally protected characteristic. This applies to all recruiting, hiring, placement, training, promotion, compensation, transfers and other employment-related programs and personnel actions.
Job Summary
Employment Term and Type
Temporary, Full Time
Hours per Week
37.5
Salary and Benefits
$12.00
Required Education
High School or Equivalent
Required Experience
1 to 2 years
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