Our people are our success. As one of us, you will contribute to engineering excellence for the high-tech markets of the future, including semiconductors, batteries, pharmaceuticals, biotechnology, and data centers. At Exyte, you will be part of a global community of challenge seekers who are ambitious and passionate about innovation. Together, we will build on our company's long history and keep on leading the way to a better world.
Discover your exciting role
The Project Administrator is responsible for providing
support to Department Leaders. Will coordinate the day-to-day
operations for a department; including but not limited to
scheduling and organizing meetings, tasks, activities and
travel arrangements for leaders.
Supports Department Leaders in the day-to-day operations for a
given department. Proactively identifies opportunities to
remove tasks from Leader's day-to-day activities
Works closely with Leaders to prioritize, plan, schedule, and
organize meetings, activities and travel. Optimizing Leader's
itinerary and schedule, resolving conflicts internally and
externally
Assists with positive, timely, professional communication and
presentations for key internal and external stakeholders
Assists with planning, scheduling, preparing for special
corporate events, group and community meetings, and visits or
meetings with VIP leaders
Organizes, prepares and maintains accurate and up-to-date
confidential correspondence, documents and files
Organizes, prepares and manages timely, accurate expense
reports and reimbursement requests
Maintains action log and suspense files
Prepares high level reports, compiling data into comprehensible
format and provides information for a Leader's effective
community, internal, and company headquarters
communications
Researches and procures off-site venues when necessary and work
with staff to coordinate budget, logistics, equipment,
catering, transportation and lodging
Coordinates interviews for corporate level recruitment
Provides on-boarding support and assistance for newly hired
personnel
Other duties as assigned
The information contained in this job description is intended
to describe the essential job functions required of those
assigned to this job. It is not intended to be an exhaustive
list of all responsibilities, duties, knowledge, skills, and
abilities needed to perform the job. Please note that
management retains the right to assign or reassign duties and
responsibilities to this job at any time. The ability to
competently perform all the essential duties of the position,
with or without reasonable accommodation, demonstrated
commitment to effective customer service delivery, integrity,
and the ability to work productively as a member of a team or
work group are basic requirements of all positions at Exyte
Group.
5+ years of experience
Familiar with corporate accounting standards
Knowledge of Microsoft products (e.g. Word, Excel, Power Point,
Outlook, etc.)
Must have exceptional communication skills, including writing
and verbal skills to interface effectively with all levels of
leadership and staff (e.g. memo, presentations, correspondence,
and email)
Ability to work efficiently and possess excellent time
management skills
Outstanding organizational skills and be detail oriented
Prior experience in administration support
Experience in international and domestic travel preferred
Prior experience in the Construction and/or Engineering
industry preferred
Non-Solicitation: We are not currently accepting third-party agency candidates for this position. Any agency candidate submitted to any employee of Exyte may be contacted by Exyte without obligation to the third party agency.