• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $62,400 - $70,000 annually

Position Summary

The Gertrude H. Sergievsky Center is seeking an administrative coordinator to provide general administrative support to the Co-Director and the Director of the Center of Statistical Genetics. Under the supervision of these two leads, the incumbent will coordinate specific administrative tasks for ongoing projects and operations.

Responsibilities

• Works with the two leads to update and maintain calendars.
• Coordinate event logistics, which include daily/weekly/monthly meetings, conferences, travel arrangements and registrations.
• Prepare travel reimbursements and provide backup documentation.
• Prepares correspondence, reports, forms, vouchers, work orders, and specialized documents related to the activities from drafts, notes, brief instructions; proofreads materials for accuracy, completeness, compliance with departmental policies, formatting, and correct English usage, including grammar, punctuation, and spelling.
• Performs difficult, complex, technical, and/or specialized office support work, which requires the exercise of independent judgment, the application of technical skills, and detailed knowledge of the activities and procedures specific to the department.

• Assist with bibliographic management and insertion of references into reports and manuscripts.
• Assist with preparation of figures for manuscripts, posters and presentations.
• Assist with advertising, scheduling interviews, and hiring fellows in the training programs.
• Assist with logistics of outside visitors, which includes arranging phone calls, scheduling interviews and meetings, and coordinating transportation and hotel.
• Assist with scheduling research team zoom calls and maintaining documentation.
• Follow-up with different business offices on research agreements, sponsor payments, and contracts as assigned.
• Assist in grant submission including formatting of biosketches.
• Assist in institutional review board submissions and annual reports and maintaining appropriate MTAs and DSAs as needed.
• Provide front desk support for incoming guests, packages and phone calls.
• Perform other related duties and responsibilities as assigned/requested.

Minimum Qualifications

• Bachelor's degree or equivalent in education and experience, plus three years of related experience

Preferred Qualifications

• Tact and good judgment in confidential situations and proven experience interacting with senior management is essential as well as excellent customer service and superior verbal and written communication skills.
• Must be detail-oriented, adaptable, and work as a team player in a fast-paced environment.
• Highly proficient in Microsoft Office skills, including the ability to utilize advanced features in Outlook, Zoom, one drive, end note.

Other Requirements

• Ability to complete multiple tasks with competing priorities as well as to perform daily tasks with confidentiality and discretion, is required.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.