BID/JOB ANNOUNCEMENT

Administrative Assistant III

Bureau of Contracts, Finance, Grants & Development

Salary: $58,956

Number of Positions: 1

This position is open to current BIDDERS from AFSCME AND the PUBLIC including current city employees in other unions or non-union positions. Only current city employees covered under the City's Collective Bargaining Agreement with AFSCME are considered BIDDERS, these individuals are eligible to bid. Qualified BIDDERS who properly submit a bid will receive preference over any non-bidders.

BID INSTRUCTIONS: Apply on the bid site: AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

MISSION: The mission of the Chicago Department of Public Health is to work with communities and partners to create an equitable, safe, resilient and Healthy Chicago.

ROLE SUMMARY

As an essential member of the Chicago Department of Public Health, the Administrative Assistant III role performs administrative and office management support functions for the Assistant Commissioners within the Contracts, Finance, and Grants and Development Bureau, supervises clerical and administrative office operations; and performs related duties as required.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Creates and maintains databases and spreadsheets using various software packages
• Researches, compiles and analyzes data to prepare programmatic and administrative reports. Edits and proofreads documents and reports
• Drafts correspondence for supervisor's signature
• Orders and maintains materials and supplies and resolves problems with vendors
• Researches costs and analyzes expenditures to assist in the preparation of the annual budget
• Schedules meetings, creates and maintains sign-in sheets for meetings, and takes notes during meetings and site visits

NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class

Location: 333 S. State St. (The DePaul Center)

Days: Monday - Friday

Hours: 8:30am to 4:30pm

POSITION REQUIREMENTS

Experience

• Three years of progressively responsible administrative or secretarial experience, or an equivalent combination of training and experience.

OTHER SKILLS, ATTRIBUTES, AND ABILITIES

* Good knowledge of office management, administrative procedures, and practices

* Ability to develop and maintain effective working relationships with supervisors and staff

* Skilled in preparing informational reports

* Excellent verbal and written communication skills

* Proficient in Microsoft Word, Excel, PowerPoint, and Outlook

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor

Applications for this position will be accepted until 11:59 pm CDT on 5/10/2024