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Accounts Payable / Accounting Associate
Butler, WI
Job Description
Manufacturing company in Menomonee Falls is looking to hire an Account Payable / Accounting Associate to manage vendor invoices. The ideal candidate has previous experience and is capable of coordinating with the purchasing and receiving departments to ensure proper documentation and is able to contact suppliers as necessary to process vendor payments. This is a full time, in-person position with some flexibility in hours.
DUTIES OF THE ACCOUNTS PAYABLE/ACCOUNTING ASSOCIATE:
- Receive, review, and match all vendor invoices to appropriate documentation in
accordance with company's accounting policies. - Prioritize invoices according to cash discount potential and payment terms.
- Distribute cash disbursements when required.
- Reconcile, research and correct discrepancies. Work closely with Purchasing and
- Receiving Departments to rectify price /quantity discrepancies.
- Respond to all vendor inquiries promptly.
- Maintain vendor and AP files thoroughly and accurately, in accordance with company
policy and accepted accounting practices. - Assist with monthly general ledger closings.
- Reconcile assigned accounts monthly such as daily cash activity, monthly cash accounts, credit cards, and other select
balance sheet accounts. - Prepare and enter assigned monthly journal entries.
- Assist as back-up with answering incoming calls, greeting visitors, mail and small projects
- Provide back-up documentation to other departments when required.
- Assist with year-end audit requirements.
- Participate in year-end inventory process (administrative duties)
- Cross train with Accounts Receivable department to assist as occasional backup when
needed. - Prepare and submit deposits to bank.
Requirements
REQUIREMENTS OF THE ACCOUNTS PAYABLE/ACCOUNTING ASSOCIATE:
- Minimum associate degree preferred, but not required if experienced in general
accounting principles. - General Accounting / Inventory, minimum 3-4 years of experience preferred
- Knowledgeable in Microsoft Office
- Organizational and computer skills
- Ability to learn new computer skills quickly
- ERP system experience preferred, but not required
- Ability to handle multiple tasks, deadlines, and large data flow
- Well organized and detail oriented
- Pleasant and professional manner to deal with vendors and departments internally
- Dependable and self-motivated
Benefits
Health
Dental
Vision
401K
Holiday
Vacation
Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Salary and Benefits
$22-24
Required Experience
3 to 4 years
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