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MINIMUM QUALIFICATIONS:
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
1. Graduate of Health Information Technology (HIT)/Health Information Management or equivalent program AND five(5) years of abstracting experience; OR Cancer Registry Management Program AND Five (5) years of abstracting experience.
2. Oncology Data Specialist credential (ODS-C) with required CE's maintained with annual renewal of credential.
PREFERRED QUALIFICATIONS:
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
1. Bachelor's degree in Health Information Management or related field.
2. RHIT (Registered Health Information Technician) or RHIA (Registered Health Information Administrator), RN (Registered Nurse) with Oncology Data Specialist credential (ODS-C).
EXPERIENCE:
1. Extensive experience performing all cancer registry functions including Casefinding, Abstracting and follow up with. coding cancer registry data items using AJCC Staging system, STORE (Standard Oncology Registry Entry), NCCN treatment guidelines, Solid Tumor Rules, SEER Summary Stage, SEER Grade Manual, SSDI (Site Specific Data items) as well as knowledge of all Cancer Registry Standard setters regulations especially Commission on Cancer.
2. Previous supervisory or project management experience.
3. Previous auditing and training Experience
CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.
1. Manages activities of designated cancer registry personnel in training for WVUHS and assures the monitoring and reporting of respective employee's developmental activity.
2. Manages quality improvement audits and training of designated cancer registry staff. Prepares and presents Quality Audit reports and any corrective plan to our WVUM Cancer Committees.
3. Acts as expert cancer abstracting resource to all stakeholders.
4. Assists with policy and procedure updates for those areas of responsibility. In-services appropriate staff regarding changes in these areas.
5. Develops and maintains existing abstracting policies, procedures, query development, work queues and training materials in conjunction with management.
7. Continually communicates with Cancer Registry Staff, Medical Staff, Physician Advisor and Department Management.
8. Organizes, facilitates, performs, tracks, trends, and reports on internal quality reviews.
9. Designs and/or uses existing audit tools to monitor the accuracy of coding, documentation gaps in abstracts completed by the Cancer Registrars.
10. Coordinates audits performed by outside agencies by obtaining accounts to be reviewed, acting as a liaison between agency and Cancer Registry personnel to gather data to be reviewed, facilitating exit conferences with Cancer Registrars, and providing final reports to Cancer Registry Manager.
11. Ensures audit (external and internal) recommendations are completed (i.e. education, re-abstracting changes).
12. Communicates regularly with the Cancer Registry Leadership on activities, problems, coding and/or documentation issues and pending audits.
13. Ensures audit (external and internal) recommendations are completed (i.e. coding education, coding changes).
14. Extracts analyzes from various sources and develops and action plan when necessary.
15. Assist with on-boarding of new Cancer Registrars in regard to standardization, coding/quality related policies, audits and initiatives.
16. Updates Cancer Registrars on compliance and other regulatory changes.
17. Keeps abreast of coding changes, Cancer Registry Standard setters, State and federal regulations and updates to cancer registry resources.
18. Assists manager as needed with updating the existing curriculum for WVUHS Cancer Registry Training, as well as other special projects regarding enhance coding and abstraction. Utilizes all necessary systems as part of curriculum and educational courses and administers exams. Involvement with testing and installation of system upgrades when necessary to assure curriculum is up-to-date.
19. Abstracts cases as needed.
PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Must be able to sit for long periods of time.
2. Must have visual and hearing acuity within the normal range.
3. Must have manual dexterity needed to operate computer and office equipment.
4. Must be Able to lift, push or pull 10-20 pounds.
WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Standard office environment.
2. Visual strain may be encountered in viewing computer screens, spreadsheets, and other written material.
3. May require travel.
SKILLS AND ABILITIES:
1. Must possess excellent written and verbal communication skills, as well as interpersonal skills necessary to communicate effectively.
2. Must possess the knowledge of related provider healthcare compliance, revenue cycle operations, and auditing techniques required.
3. Must possess the ability to mentor, educate and train others.
4. Must ensure quality and productivity standards.
5. Must be able to handle high stress and critical situations in a calm and professional manner
6. Must be able to concentrate and maintain accuracy during constant interruptions.
7. Must possess independent decision-making ability.
8. Must possess the ability to prioritize job duties.
9. Must be able to adapt to changes in the workplace and work assignments.
10. Must possess organizational and time management skills.
11. Must possess the knowledge of anatomy, physiology and medical terminology.
12. Must possess analytical and problem solving skills.
13. Must be proficient in office software programs, including medical record and billing systems.
14. Must possess the ability to analyze complex data and reports.
Additional Job Description:
Scheduled Weekly Hours:
40Shift:
Exempt/Non-Exempt:
United States of America (Exempt)Company:
WVUH West Virginia University HospitalsCost Center:
8894 WVUH Oncology Cancer RegistryEqual Opportunity Employer/Protected Veterans/Individuals with Disabilities.
Please view Equal Employment Opportunity Posters provided by OFCCP here.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)