Department: Accounting Services
Salary/Grade: EXS/5

Job Summary:

The Program Coordinator supports the University capital equipment inventory process within the Accounting Services department. In collaboration with University school and unit representatives, the Program Coordinator maintains the University capital equipment records and leads the equipment inventory in compliance with University policy, Uniform Guidance, and sponsored project regulations.

This position is responsible for:

Leading the biennial capital equipment inventory for all University schools and units

Coordinating with department representatives to affix property tags to capital equipment.

Overseeing asset record updates in the NU Financials system

Providing inventory control reports as required

Guiding department representatives on university policy and procedures for capital equipment inventory monitoring, including delivering equipment inventory presentations

Support Accounting Services for Research and Sponsored Projects (ASRSP) with sponsored equipment-related requests.

Facilitating audit requests to physically observe capital equipment with departments and external auditors.

Maintaining and recommending improvements to the Capital Equipment website and equipment resources

Supporting other initiatives as needed for the Accounting Manager, including identifying and implementing continuous improvements.

*Note: Not all aspects of the job are covered by this job description

Specific Responsibilities:

Administration

• Manages day to day operations.
• Ensures that project mission, values, guidelines, policies & procedures are implemented & maintained.
• compiles & analyzes data; prepares reports.
• Reviews processes and recommends changes
• Identifies service improvement opportunities that will better enable project to achieve its goals and objectives.

Budgets & Financial

• Enters individual &/or summary of transactions into NU enterprise system.
• Troubleshoots problems; performs research as needed; obtains additional information or provides instruction & guidance by phone, US- or e- mail from customers corrects or escalates.

Evaluation

• Observes and interacts with participants for purpose of gaining consumer insight, growing and strengthening knowledge, and optimizing client satisfaction.
• Coordinates the collection, analysis & reporting of required information for surveys, review documents
• Analyzes evaluation data etc. to assist in project development and updates.
• Implements corrective actions required as a result of indicators.

Program Development

• Manages project presentations, learning experiences, chat rooms, websites based on goals/objectives.
• Reviews projects to increase efficiencies to support growth.
• Leads project updates and improvements.

Regulatory Compliance

• Ensures compliance with all necessary organizations.
• Prepares documentation as required.
• Performs other duties as assigned.

Minimum Qualifications: (Education, experience, and any other certifications or clearances)

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
• 1 year program/project administration or other relevant experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Strong customer service and interpersonal skills, as well as verbal and written communication skills are required.
• Intermediate proficiency with Excel, Word, and Outlook
• Ability to build and foster positive working relationships with both the University community and external entities as needed.
• Strong organizational skills and ability to handle concurrent projects with critical deadlines

Preferred Qualifications: (Education and experience)

• Experience tracking property assets from the time of receipt until disposal for an organization
• Experience analyzing inventory data and identifying discrepancies
• Experience preparing and delivering presentations
• Project management certification

Preferred Competencies: (Skills, knowledge, and abilities)

• Analytical ability to reconcile data or physical inventory conflicts
• Strong project management skills

Target hiring range for this position will be between $50,000-$64,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

#LI-GS1