Position Description:

As an Education Program Coordinator II in the Pediatrics Department you will coordinate department subspecialty fellowship program(s) by coordinating recruitment and onboarding for incoming trainees, scheduling events, maintaining educational information pertinent to the training record, and ensuring compliance guidelines are followed, under close supervision. Supports educational objectives by tracking and communicating information related to the programs and trainees. This role also involves assisting in the development of education and recruitment materials per institutional and national guidelines and recommendations.

Primary Functions

• Responsible for the day-to-day and strategic initiatives and activities of multiple departmental fellowship programs. Develop and implement recruitment, interview, orientation, graduation and other fellowship program activities.
• Collaborate on the development of program materials including educational materials, marketing materials, websites, forms, and reports.
• Work with fellowship program directors to develop, implement, and maintain comprehensive databases and files related to the program.
• Provide input on program design.
• Participate in the development of program resources through literature searches, contact with outside programs, and review and solicitation of funding opportunities.
• Maintain program timeline including tracking deadlines for program components.
• Organize internal and external meetings, site visits, and special events.
• Oversee maintenance of databases and create requested reports including those needed for accreditation visits Collect, analyze, and disseminate program data and progress to stakeholders.
• Participate in appropriate committees relevant to the advancement of the program and the profession.
• Work with departmental Fellowship Directors on improving centralized coordination efforts.
• Facilitate sharing of best practices across departmental fellowship programs.
• Integrate and coordinate programs in conjunction with external policies and regulations.
• Develop processes to ensure program compliance with internal and external policies and regulations.
• Coordinate special projects for the Office of Medical Education in compliance with relevant ACGME standards for medical education. Respond to inquiries, forwarding issues appropriately to program leadership.
• Assess and identify program needs and develop education programs and courses. In consultation with the program and Office of Medical Education leadership, facilitate the development and implementation of performance-based objectives, educational interventions and assessment tools including but not limited to Objective Structured Clinical Examinations, Brief Structured Observations, direct observations, technology-based interventions, and survey instruments.
• In consultation with the Vice Chair of Education and in collaboration with the Fellowship Directors, assist with, design and conduct evaluation of the educational programs focused on developing benchmark practices.
• Schedule people and material resources for educational programs including but not limited to objective structured clinical examinations, simulation exercises, didactic sessions, and computer-based educational tools.
• Coordinate training for program participants and, in collaboration with appropriate personnel, conduct necessary training.
• Coordinate and manage program outreach activities including acting as a liaison with community organizations.
• Collaborate with Medical Education Program Manager and clinical Division Administrator(s) on budgetary matters such as supporting fellowship reimbursement for travel to scholarly meetings and away global rotations, as well as understand division allowances for funding provided by hospital affiliate.
• Troubleshoot problems and advocate for fellows.
• In collaboration with division personnel, assure fellow clinical schedules comply with applicable policies and regulations.
• Perform other duties as assigned.

Knowledge - Skills - Abilities

Knowledge of technical, business, consultation, project management, and cultural awareness. Customer focus, building trust, communication, critical thinking, and influencing skills.

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Preferred Schedule:
Full-time hybrid role with expectations for coverage during core business hours and flexibility required as necessary to accommodate business needs.

Position Requirements:

Appropriate experience may be substituted for education on an equivalent basis

Minimum Required Education: Bachelor's degree

Minimum Required Experience: 3 years

Preferred Field: Higher education, office administration, administration w/in a health care center

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

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For a brief overview of our benefits see:

Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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