The Executive Assistant will provide high-level administrative support to the VP/GMs of two of our largest businesses within Modine, Air-Cooled Applications (ACA) and Liquid Cooled Applications (LCA). The Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to senior management teams and organizes and coordinates various special projects. The Executive Assistant must be creative and enjoy working independently within a fast-paced, entrepreneurial environment.

• Provides non-routine project-based and administrative support to VP/GMs, handling high volume of competing requests (via multiple clients) that require professional discernment on appropriate urgency/prioritization to complete
• Complete a broad variety of administrative tasks that facilitate the leader's ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; and composing and preparing correspondence materials
• Coordinate all logistics for meetings and events: schedule meetings; Support development of presentation materials and documents and support additional leaders as needed
• Coordinate various executive meeting agendas, minutes and follow-up activity
• Manage, coordinate, and arrange international and domestic travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Organize and distribute mail
• Coordinate various on and off-site leadership special meetings and events
• Manage scheduling for leaders, including agendas, mail, email, and calls
• Perform administrative and office support for the leadership team, such as word processing, spreadsheet creation, presentation preparation, and maintenance of filing systems.
• Maintain poise, professionalism and strict confidentiality with all materials, and exercise
• Appropriate discretion when interfacing with the employee population and external stakeholders

• Two-year Associate's degree preferred
• Advanced Certificate for the Executive Assistant preferred
• Certified Administrative Professional preferred
• 5+ years of previous administrative/secretarial experience supporting senior executives
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, shareholders and community leaders
• Ability to complete a high volume of tasks and projects with little or no guidance
• Able to maintain a high level of integrity and discretion in handling extremely sensitive and confidential information
• Advanced level proficiency of software applications including Word, Excel, PowerPoint, Outlook, Access, Adobe and other generally used applications. Includes proficiency in spelling, grammar, punctuation, editing and proofreading
• Application of excellent written and verbal communication skills, both within the company and with external stakeholders
• Demonstrate exceptional initiative and organizational skills in order to prioritize and manage multiple tasks effectively
• Ability to work with minimal supervision, establishing appropriate priorities and deadlines
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Ability to managing conflicting priorities with poise and tact

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