Summary: If you are looking for looking for a great environment to work in, are a detail-oriented while being fast-pased team member who likes challenges and wants to learn and grow within our company this is a job for you!
You will be responsible for most aspects of Accounts Payable and Accounts Receivable, as well as office and administrative support.
Essential Duties and Responsibilities:
Performs all aspects of Accounts Payable, including matching invoices, entering in QuickBooks, making check runs, and mailing payments.
Performs all aspects of Accounts Receivable, including mailing out invoices, receiving and applying payments, making bank deposits, and sending out collection reports.
Provides administrative support as needed, such as answering phones, greeting visitors, order entry, filing, assisting with special projects and other general office tasks.
Maintains a high level of professionalism and accuracy.
Effectively monitors and orders office supplies and equipment.
Maintains fixed assets list and the chart of accounts.
Takes all reasonable discounts on supplier invoices.
Provides information to the external accountant who creates the company’s financial statements.
Assembles information for external auditors as necessary.
Maintains an effective and orderly accounting filing system.
Maintains a professional working relationship and effectively communicates with all employees, managers, vendors, customers, and regulatory agencies.
Understands and complies with company policies and procedures, regulatory and reporting requirements, and safety regulations.
Regular attendance at work is required.
Performs other assignments as necessary.
Qualifications & Requirements:
High School Diploma or equivalent, or education from a two-year college or technical school, or two-year related experience and/or training, or equivalent combination of education and experience.
Able to prioritize in a fast-paced environment
Proficient with Word and Excel / QuickBooks online
Strong oral and written communication skills
Strong oral and written communication skills
Office and computer application skills required
Proven experience as an Administrative Assistant or Office Admin Assistant
Working knowledge of office equipment, like printers and fax machines
Bilingual in English/Spanish is a plus