1332 - Office Services & Reception Specialist
Milwaukee, WI 
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Posted 17 days ago
Job Description
1332
Office Services Specialist
Milwaukee, WI
Office Operations
Friday, November 5, 2021
Staff

Michael Best is seeking an Office Services and Reception Specialist for our Milwaukee and Waukesha Offices. This position requires 35-45 hours a week, Monday-Friday from 8:30am to 5:00pm, with some flexibility considered. We anticipate this person will spend the majority of workdays at the Milwaukee location, with some shifts scheduled at Waukesha as business needs dictate. On rare occasions, additional hours (earlier mornings, evenings, or weekends) may be required for specific events, projects, or initiatives.

The Office Services & Reception (OSR) Specialist will be the first point of contact for all clients, visitors, and employees and must enjoy providing efficient, gracious, and professional customer service. Additionally, they will assist attorneys by drafting documents and correspondence, managing calendars, managing conference room reservations and set-ups, processing onsite inventory and supplies ordering, and in general, assisting with other projects on an as needed basis.

Responsibilities & Duties:

  • Light general office and clerical responsibilities; monitor phones, order office supplies, process mail/FedEx
  • Working a rotation of shifts at the Reception Desk
  • Serving visitors by greeting, welcoming, and directing them appropriately
  • Notifying Firm's personnel of visitor arrival
  • Setting and cleaning up conference rooms for meetings
  • Working with the Administration & Operations Manager to manage space planning and facilities requests
  • Offering administrative support across the office
  • High School Diploma (or equivalent) minimally required; higher diploma or degree preferred
  • 2+ years' successful experience in customer-service, administrative support, and/or office services roles
  • Prior successful experience in a professional services office setting is preferred
  • Strong organization skills and high attention to detail
  • Excellent verbal, written, and interpersonal skills
  • Ability to effectively communicate with various levels of the organization and with clients/visitors
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Team player mentality, with a desire to be a part of a collaborative, high-performing group
  • Proficiency in MS Office programs, including typing and proofing skills
  • Valid authorization to work in the US

To be considered for this position, please submit an application via our online portal.


Michael Best & Friedrich LLP, Michael Best Strategies LLC, and Michael Best Consulting LLC (collectively known as "Michael Best") are steadfastly committed to providing equal employment opportunity and maintaining a workplace for employees and applicants for employment that is free from discrimination based upon age, race, religion, color, disability, marital status, sex (including pregnancy), national origin, ancestry, ethnicity, sexual orientation, gender identity or expression, genetic information, veteran or military status, or any other status protected by applicable federal, state, or local law.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please contact our Recruiting team at 414.225.4999 or careers@michaelbest.com to let us know the nature of your request and your contact information.

 

Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
2+ years
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