1324 - Intellectual Property Administrator Supervisor
Waukesha, WI 
Posted 17 days ago
Job Description
Trademark IP Administrator Supervisor
Multiple Offices
Intellectual Property
Friday, November 5, 2021

Michael Best & Friedrich LLP is seeking an Intellectual Property (IP) Administrator Supervisor to join any of our Chicago, Waukesha, Denver, Madison or Milwaukee offices. The IP Administrator Supervisor will oversee the day-to-day operations of the IP Administrator support functions while maintaining a partial billable workload. Under the direction and leadership of the Practice Group Manager (PGM), the role will include effective coordination of workflow to the IP Administrator group.

Responsibilities & Duties:

  • Provide Trademark (TM) IP Administrators periodic feedback on their performance, including suggestions for professional development or performance improvement.
  • Coordinate workflow, manage distribution of work, establish priorities and assign projects as needed for IP Administrators.
  • Establish and implement standard operating procedures for TM IP Administrators by developing manuals, guidelines, training programs, and best practices.
  • Coordinate performance and evaluation processes for TM IP Administrators with HR and PGM.
  • Consult with attorneys to ensure the effective use of TM IP Administrators.
  • Conduct regular meetings with IP Administrators to address issues, concerns, and needs.
  • Monitor attendance, overtime, daily schedules, work-from-home days, and paid time off to ensure staffing needs are being met.
  • Participate in the recruiting process for IP Administrators and coordinate orientation and training of new employees.
  • Meet with new IP timekeepers to provide an overview of the IP Administrator support functions.
  • Ensure firm policies are practiced and followed and encourage open dialog, maintaining an "open door" policy.
  • Stay aware of updates to laws, regulations, and fees related to IP prosecution in the U.S. and globally.
  • Be present in all offices on a regular basis.
  • Maintain billable workload, filings, and docket responsibilities to the extent clients are maintained.
  • Coordinate with Docketing Manager on client intake and transfers out.

Knowledge, Skills, Abilities & Other Characteristics:

  • Organizational skills
  • Ability to prioritize
  • Attention to detail
  • Ability to manage critical deadlines
  • Knowledge of domestic and international trademark laws
  • Excellent communication skills
  • Ability to work effectively in a team environment
  • Team player
  • Works well in a fast-paced environment
  • Excellent oral communication and writing skills
  • Detail-oriented, with strong organizational skills
  • Demonstrate the highest level of internal and external client service and response
  • Strong project management skills and ability to manage critical deadlines.
  • Proficient in Microsoft Office Suite programs (Word, Excel, PowerPoint, Outlook)
  • Knowledge of Elite and iManage / similar document management system a plus
  • Bachelor's degree (strongly preferred) or Paralegal Certificate
  • Minimum of 8+ years' experience as a trademark paralegal in a law firm or corporate law department
  • Able to directly manage the day to day prosecution of domestic and foreign trademark and copyright applications
  • Experience with domain name and copyright law
  • Applied international trademark experience/knowledge
  • Conduct, review and analyze trademark searches
  • Experience with IP portfolio management databases
  • Understanding of the TMEP
  • Highly proficient in Word, Outlook, PowerPoint and Excel
  • Preferred Knowledge of Anaqua, Elite and/or iManage (or similar document management system) a plus.
  • Preferred 3 or more years of supervising and leading both local and virtual teams.
  • Valid authorization to work in the US.

To be considered for this position, please submit an application via our online portal. We are not accepting search firm submissions at this time.

Michael Best & Friedrich LLP, Michael Best Strategies LLC, and Michael Best Consulting LLC (collectively known as "Michael Best") are steadfastly committed to providing equal employment opportunity and maintaining a workplace for employees and applicants for employment that is free from discrimination based upon age, race, religion, color, disability, marital status, sex (including pregnancy), national origin, ancestry, ethnicity, sexual orientation, gender identity or expression, genetic information, veteran or military status, or any other status protected by applicable federal, state, or local law.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please contact our Recruiting team at 414.225.4999 or careers@michaelbest.com to let us know the nature of your request and your contact information.


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
8+ years
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