Recruiting Coordinator
Milwaukee, WI 
Posted 1 month ago
Job Description
Recruiting Coordinator

Recruiting Coordinator

Job Summary: The Talent Acquisition (TA) Coordinator will provide day-to-day support to the TA team to ensure an exceptional candidate experience and to assist in expediting the recruiting process overall. He/she will also support campus recruiting/relations efforts by coordinating, executing and attending events.

Reports to: Talent Acquisition Manager


Direct Supply is the nation's leading supplier of equipment, services and eCommerce systems to the Senior Living profession. Since 1985, we have assembled one of the brightest, hardest-working teams in America. Our high-tech culture is fast paced, and our business continues to grow at an astounding rate year after year. Best of all, we are a Milwaukee-based, 100% employee-owned company that offers great opportunities for ambitious, motivated people.

Essential Job Functions Responsibilities:

  • Support TA team and Campus Recruiting Manager in the organization and execution of events.
  • Attend recruiting and community events on behalf of Direct Supply and the TA team.
  • Assist with sourcing of talent from resume databases, social media and networking activities.
  • Recruit and source for intern talent.
  • Work with recruiters, hiring teams, and candidates to coordinate and schedule phone and in-person interviews.
  • Post, remove and refresh job postings on internal and external recruiting sites.
  • Maintain the Applicant Tracking System, Taleo, through updating candidates' status, uploading resumes and other miscellaneous duties.
  • Assist in the creation and maintenance of Talent Acquisition metric reporting.
  • Prepare and deliver candidate folders and offer packets for new hires.
  • Process drug screens, background checks, offer letters, orientation scheduling, and other onboarding related duties.
  • Assist in the management of interview process including:
    • Greeting candidates and escorting them to interviews as needed
    • Arranging meals as needed
    • Ensuring seamless interview process by communicating to interviewers when there is an interruption to the original schedule
    • Adjusting travel schedules as needed
  • Ensure a positive candidate experience by providing support candidates through the interview process via communication and logistical planning.
  • Communicate with hiring leaders in regards to candidates, interview schedules, debrief meetings and scheduling adjustments.
  • Assist in the completion of new hire paperwork.
  • Serve as a backup at the reception desk for our Company Ambassador.
  • Special projects as assigned by leader.
  • Assist in the training of Recruiting Assistant


Minimum Qualifications:

  • Bachelor's degree; Human Resources, Business, or related field
  • 2-4 years of work experience in Human Resources or Recruiting
  • Intermediate skills using Microsoft Outlook
  • Demonstrated ability to work with and maintain confidential information
  • Experience working within an applicant tracking system (ATS)
  • Experience creating job postings on electronic job boards or equivalent
  • Experience scheduling applicant travel

Additional Preferred Skills:

  • Previous experience in a high volume recruitment environment
  • 2+ years of customer service/administrative experience supporting internal and/or external customers


  • Approachability
  • Peer Relationships
  • Customer Focus
  • Integrity and Trust
  • Functional/Technical Skills
  • Priority Setting
  • Personal Learning
  • Drive for Results

Job Number: 00C0P
Schedule: Full-time
Primary Location: WI-Milwaukee

Direct Supply is an equal opportunity and affirmative action employer committed to a diverse workforce.


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
2 years
Email this Job to Yourself or a Friend
Indicates required fields