Part-Time Corporate Administrative Assistant
Brookfield, WI 
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Posted 6 days ago
Job Description
Corporate Administrative Assistant

The position of Corporate Administrative Assistant (CAA) supports the administration of the day-to-day corporate operations in the Marketing, Human Resources, and Accounting functions and duties. The individual in this role reports to the Corporate Director of Human Resources. The CAA has responsibility for supporting Corporate managers and employees through a variety of tasks related to organization and communication. By providing customer-focused and effective support to ensure the efficient operation of the Corporate office, the CAA contributes to the company’s effort to accomplish its goals and objectives.

Summary Job Description
• Compile and prepare reports and documents pertaining to Marketing activities
• Provide general administrative support for Human Resources, including conducting professional reference checks
• Answer and direct phone calls
• Order and maintain appropriate levels of office supplies
• Prepare and ship packages via USPS, UPS, and FedEx
• Provide daily office maintenance duties
• Request and coordinate building maintenance
• Provide general support to visitors
• Carry out administrative duties such as typing, copying, scanning, preparing and distributing correspondence, forms and reports; processing and filing electronic and hard copy documents
• Respond to questions and concerns from Patina Professionals regarding registration and other subjects
• Handle sensitive information in a confidential manner
• Other special Marketing, Human Resources and Accounting projects and responsibilities, as needed

Core Competencies and Personal Characteristics
A key to Patina Solutions’ success is our ability to have the Corporate team focused on outstanding support to our sales team. To succeed in the CAA role, individuals must be motivated self-starters with a high level of intelligence and resourcefulness. Also, individuals must have strong organizational skills and the ability to perform multiple tasks in a fast-paced environment. In addition to having a professional presence, the CAA should possess key personality characteristics including adaptability, conscientiousness, and the ability to relate well to employees at all levels of the company.
Skills, Knowledge and Experience
• Minimum 2 years of general office administrative experience
• High school diploma or equivalent required; Associate Degree in a business field or additional administrative office experience is preferred
• Strong organizational and planning skills
• Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint
• Solid keyboarding skills
• Excellent verbal and written communication skills
• Effective problem-solving skills and a high level of attention to detail and accuracy
• Ability to prioritize tasks and meet deadlines
• Ability to work independently as well as to work effectively as part of a team

 

 

Job Summary
Employment Term and Type
Regular, Part Time
Hours per Week
20-24
Required Education
High School or Equivalent
Required Experience
2+ years
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