Circuit Court Services is looking to hire an Administrative Specialist:
Administrative Specialist - Customer Service: This position is located in the Circuit Court Services Civil and Family Divisions. The individual will be responsible for direct customer service, case initiation, reviewing of forms for completeness, scheduling matters for Court and Family Legal Clinic, drafting of correspondence, processing eFiled documents, and a variety of other administrative duties.
Administrative Specialist - Case Manager: This position is located in the Circuit Court Services Criminal Traffic Division. Case Manager will be responsible for case initiation, cash handling, serving as an extension of the courtroom by preparing various Court orders/Calendaring, and responsible for explaining conditions of bond to defendants and witnessing their signature
Example of Duties
GENERAL DEFINITION OF WORK
Performs skilled administrative support work providing a variety of intermediate administrative, program or technical operations, prepares and maintains a variety of detailed records, reports and files, assists staff with programs and projects, provides information, solves problems, responds to inquiries and performs related work as required.
DISTINGUISHING FEATURES OF THE CLASS
Performs skilled office support functions with a higher level of skill and independence required, maintains records, collects and disseminates data and information, responds to customer/client concerns and questions and performs basic cash management functions. Position handles a variety of assignments and problems independently. Requires intermediate office technology, math, and communication skills. Work is performed under limited supervision.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required and are not necessarily actual functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge, Skills, and Abilities
You must meet these minimum Education and Experience requirements:
Starting pay will be at least $16.85/hr.
Waukesha County's pay plans, group insurance programs, and other benefit policies comprise a package that is highly competitive and satisfies the needs of its employees. This is intended to give only a brief summary of the employee benefit package; it should not be considered a complete or definitive source of information. Additional information will be provided prior to the time of hire. Benefits for part-time position are pro-rated.
5 days of vacation immediately upon hire
Vacation earning schedule
Years of Service Earning Rate Per Month Max Accumulation
1st through 6th 8-hours 80-hours (2-weeks)
7th through 13th 12-hours 120-hours (3-weeks)
14th through 22nd 16-hours 160-hours (4-weeks)
23rd and over 20-hours 200-hours (5-weeks)
Regular full-time employees receive nine holidays with pay during the year.
New Year's Day
The Day after Thanksgiving
Christmas Eve Day
New Year's Eve Day
Regular part-time employees earn one-half () holiday benefits.
Some employees are required to work on holidays. In these cases, extra compensation or an alternative day off may be authorized
2 paid floating holidays earned on February 1 and June 1
8 hours earned per month, up to a maximum of 960 hours
Up to 24 hours of leave with pay to attend the funeral of an immediate family member
County pays 85% of premium and employee contributes 15% of the premium
Health Savings Account
Pre-tax savings account that can be used for qualifying medical expenses (e.g. office visit fees, co-pays, prescriptions, vision and dental). County contributes to health savings account based on HRA completion up to $2,250 for family plan and $1,125 for single plan
Onsite Health and Wellness Clinic
Available to individuals who are enrolled in the County's health insurance plan including employees, spouses, and children ages 2+. Preventive care services are free. All dispensed prescriptions are $2. Dispensed available ACA preventative medications are $0 cost. Non-preventative care visits are $30. Physical therapy is $25 per visit. Clinic staffed with MD and Physician Assistant, Physical Therapists, and Health Coaches
Choice of two dental plans. Coverage begins on the first day of the month following 6-months of employment
Coverage begins on the first day of the month following 60-days of employment
Employee Wellness Activities, Program and Fitness Center
24/7 access to a wealth of health tools and information on the wellness portal. On-going education programs, fitness challenges and classes. On-site fitness center
As a full-time employee, you will automatically be enrolled in the Wisconsin Retirement System. This pension is administered by the State of Wisconsin Department of Employee Trust Funds. You are required to pay the employee's share of contributions to the fund, while Waukesha County contributes the employer's share. Employees are vested in their portion of contributions immediately and after five years of creditable service for the employer contribution. To view employee/employer contribution rates, visit Wisconsin Department of Employee Trust Funds' website and type in WRS Contribution Rates in the search box.
Part time employees are enrolled and required to pay the employee's share of contributions after working 1,200 hours of work in any 12-month period.
457 Deferred Compensation
Optional program used to supplement retirement income. Pre-tax and Roth options available
Optional post-tax program used to supplement retirement income
Automatic coverage in life insurance at no cost to employee. Additional coverage for spouse and dependents available at the employee's expense
Dependent Care Reimbursement
Optional pre-tax account used for child and elder/care expenses
Retirement Health Savings Plan
Automatic enrollment in a retirement health savings plan. County makes contributions on behalf of employee
Long-term Disability Insurance
Automatic coverage in long-term disability. County pays 100% of monthly premiums
Employee Assistance Program
Voluntary program that offers free and confidential assessments, short-term counseling, referrals, and follow-up services to employees and their family members who have personal and/or work-related problems. Unlimited access to a highly informative website with articles and tools to support you in a wide variety of your work/life needs
Financial assistance for attending job-related classes
Employee Discount Programs