Industrial Customer Service Representative/Order Entry Administrator
Loves Park, IL US
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Posted 22 days ago
Job Description
PURPOSE/FUNCTION/SUMMARY
Under general supervision this position answers telephone calls, emails and faxes from customers and company sales representatives regarding inquiries, orders, changes, cancellations, delivery dates, application of products, and pricing.   Responds to customer inquiries in a calm, professional and courteous manner while acting in the best interests of the company.  Proactively and appropriately works with other departments within the organization as needed. Works closely with other Sales personnel, Product/Technical Management, Operations, Shipping, Engineering and Finance.
 

ESSENTIAL FUNCTIONS

  1. Answer a high volume of telephone calls, faxes and emails from customers, sales representatives, and end users regarding inquiries, orders, changes, cancellations, delivery dates, application of products and pricing.  Expedites orders and performs other related duties.
  2. Provide accurate responses, uses computer equipment to determine stock inventory balances, order status, projected delivery dates, etc.
  3. Follow up on calls and inquiries.  Expedite urgent requests and performs necessary work on orders in an effort to expedite delivery.  Supply information, prices and product availability. 
  4. Leverage sales programs, promotions and Zenith competencies for the best value of the company.  This includes up-selling, cross-selling, email blasts to customers, etc.
  5. Maintain on-going knowledge of products, markets, customers and sales programs.
  6. Interact with the Shipping department regarding tracers on shipments.  Submit information on short shipments and shipping errors.
  7. Interact with Operations, Engineers and Product/Technical Management to resolve technical issues related to customer inquiries.
  8. Complete specialized training programs as directed.
  9. Will have accounts assigned, but generally no direct quotas or sales targets assigned.
  10. May perform other duties related to the department as assigned, including special assignments.

PRINCIPAL RELATIONSHIPS

This position must display professionalism and enthusiasm in representing Zenith Cutter.  Must be able to deal effectively with customers.  The individual must be an excellent communicator and able to effectively identify and resolve complex problems.  Must have the interpersonal skills and organizational agility necessary to coordinate projects that have significant impact on the organization and require cooperation by several departments for completion.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

Associates Degree strongly desired.

Must supplement technical product knowledge through product training.   
Must gain proficiency in telephone and computer system usage as it relates to the systems run by Zenith Cutter.
Computer literacy is a must.
Using strong communication skills and technical knowledge leading to problem resolution this position requires the ability to apply technical principles to solve a wide variety of product application problems. 
A high degree of mechanical aptitude is needed to deal with a wide product line. 
Incumbent must write and speak in accepted business language to portray themselves and Zenith Cutter in a professional light to callers.
The Representative interacts directly with sales employees or others inside or outside the company. 
Requires the ability to respond to customer inquiries in a calm, professional, and courteous manner while acting in the best interests of the employer. 
Must be able to interact effectively with other departments within the organization as needed. 

PHYSICAL AND VISUAL DEMANDS

 This position is primarily sedentary in nature but requires the ability to occasionally handle products.  Position may require exerting up to 10 pounds of force and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.  When not participating in product training, this position may spend 85% of the work hours using a computer terminal, telephone, fax machine or related equipment in a normal office environment.  

ENVIRONMENTAL FACTORS

The environmental characteristics described are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with impairments to perform the essential functions.
 
1.      Quiet work environment.
 
The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities and requirements.  Individuals must be willing and available for cross training in other areas of responsibilities, as determined by the Supervisor, within the scope of all federal and state laws, as well as Zenith Cutter practices and policies.
 

 

Job Summary
Employment Term and Type
Regular, Full Time
Hours per Week
40
Work Hours (i.e. shift)
1st
Required Education
High School or Equivalent
Required Experience
1+ years
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