Mount Mary University

Vice President for Finance and Administrative Services - CFO Job at Mount Mary University in Milwaukee, WI; Wauwatosa, WI


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Position:
Vice President for Finance and Administrative Services - CFO
Job Location(s):
Milwaukee, WI; Wauwatosa, WI
Start Date:
 
Employment Term:
Regular
Employment Type:
Full Time
Hours per Week:
40+
Work Hours (i.e. shift):
1st Shift
Starting Salary Range:
Not Provided
 
Required Education:
Bachelor's Degree
Required Experience:
7 to 20+ years
Required Security Clearance:
None
Related Categories:
Finance - Controller, Finance - Operations/Admin, Education - Administration

Position Description

Mount Mary University is seeking applications for a Vice President for Finance and Administrative Services - CFO. The Vice President for Finance and Administrative Services – CFO is an administrative leader who is a key member of the senior leadership team.  Reporting directly to the university President, the Vice President for Finance and Administrative Services – CFO will support the mission and strategic direction of the University and is responsible for assuring the wise stewardship of the university’s resources. 
 
About Mount Mary University and Milwaukee, WI:
 
Mount Mary University is a Catholic institution of higher learning located in Milwaukee, Wisconsin with approximately 1,500 undergraduate and graduate students. Greater Milwaukee has plenty to offer it’s residents with summer festivals, a thriving lakefront and miles upon miles of beautiful parks and nature reserves.  Milwaukee has many professional sports teams: baseball, hockey, basketball and professional soccer and is considered a midwest “mecca” for music and the arts.  Additionally, Milwaukee is home to seven Fortune 500 global headquarters.  Per capita, that puts Milwaukee in the top 5!  Lastly, Milwaukee is perfectly located about 1.5 hours away from Chicago, and is an easy drive to Madison, Green Bay and beautiful Door County which truly makes Milwaukee a great place to live!
 
Position Overview:
 
The Vice President for Finance and Administrative Services - CFO, will develop and oversee the preparation of financial analyses, modeling, and metrics necessary to support strategic decisions and will regularly be called upon to help fashion and promote senior administration’s vision by presenting supporting data in a format suitable for sophisticated stakeholders as well as other audiences with minimal financial acumen.
 
This role is responsible for developing and executing a sustainable financial model for the university that anticipates and responds to the opportunities and challenges inherent in the higher education environment.  They will oversee the management of operating and personnel budgets, financial reporting, forecasting that accurately anticipates risk and return and cost analysis.
 
This role will also oversees the business office (finance and accounting), budget office, facilities management, and information technology.
 
Primary Responsibilities:
 
  • Act as Chief Financial Officer and strategic business partner to senior leadership team, while serving as a member of President’s Council.
  • Act as Vice President for Administrative Services managing diverse organizational operations and efficiencies such as Facilities and Information Technology.
  • Is responsible for managing accessibility and user-friendly operations with open and effective channels of communication with faculty, staff and other organizational units.
  • Assess and evaluate the financial performance of the organization with regard to long-term operational goals, budgets, and forecasts.
  • Key participant in the strategic planning of the institution.
  • Evaluate departments reporting to the CFO and make recommendations for automating processes, increasing work efficiency, and improving accuracy of work.
  • Prepare and present quarterly financial budgeting reports including forecast vs budget and cash flow.
  • Review and analyze monthly financial results and provide recommendations.
  • Identify, develop, and execute analysis of business initiatives, program and/or service offerings.
  • Review and ensure application of appropriate internal controls, compliance, and financial procedures.
  • Ensure timeliness and accuracy of financial and management reporting data for federal funders, foundations, investors, and the board of trustees.
  • Oversee the preparation and communication of financial statements.
  • Work with Human Resources, Financial Aid, and Development to ensure appropriate legal compliance.
  • Manage cash flow planning process and ensure funds availability.
  • Oversee cash, investments, and asset management area.
  • Maintain outstanding banking relationships and strategic alliances with vendors and business partners.
  • Utilize forward-looking models and activity-based analysis to provide financial insight in the organization’s plans and operating budgets.
Skills, Experience, Qualifications:
 
  • Bachelor’s degree in Accounting or Finance.  CPA Preferred, MBA or Master’s degree is preferred.
  • Five years’ minimum experience as a controller, budget manager or CFO in higher education.
  • 7+ years of progressive accounting or finance management experience.
  • Solid background, knowledge and understanding of NACUBO, GAAP, compliance standards etc..
  • Significant experience working with external auditors, internal controls and compliance-related issues.
  • Understanding of information technology  management with tactical day-to-day systems experience, including student database platforms.
  • Demonstrated leadership ability, confidence and executive presence with a proven ability to coach and motivate staff.
  • Strong ability to lead in a collaborative manner with a wide range of internal and external constituencies as well as excellent interpersonal and team building capabilities.
  • Outstanding communication and presentation skills.
  • Must model behavior that reflects the highest ethical and professional standards, exemplifying best practices in job performance, supervisor and staff development.
Application Process:
 
Required to apply: Online application, resume and salary history.  
 
Please click on the link below to fill out the online application and upload your resume and salary history.  You will need to combine your resume and salary history into one document to upload please.

All candidates will be reviewed and phone interviews will be set up in early 2018 with the search committee.  Please note, references and letters of recommendation will be asked for at a later date and a clear background and credit report is required for the role.


FULL JOB DESCRIPTION LISTED BELOW:
 
Position Title: Vice President for Finance and Administrative Services - Chief Financial Officer
Reports To: President
FLSA Status: Exempt
Employment Status: Full-time
FTE: 1.0
 
Position Summary: 
 
The Vice President for Finance and Administrative Services – CFO is an administrative leader who is a key member of the senior leadership team.  Reporting directly to the university President, the Vice President for Finance and Administrative Services will support the mission and strategic direction of the University and is responsible for assuring the wise stewardship of the university’s resources. 
 
In addition, the Vice President for Finance and Administrative Services – CFO, will develop and oversee the preparation of financial analyses, modeling, and metrics necessary to support strategic decisions and will regularly be called upon to help fashion and promote senior administration’s vision by presenting supporting data in a format suitable for sophisticated stakeholders as well as other audiences with minimal financial acumen.
 
The Vice President for Finance and Administrative Services – CFO is responsible for developing and executing a sustainable financial model for the university that anticipates and responds to the opportunities and challenges inherent in the higher education environment.  They will oversee the management of operating and personnel budgets, financial reporting, forecasting that accurately anticipates risk and return and cost analysis.
 
The Vice President for Finance and Administrative Services – CFO oversees the business Office (finance and accounting), budget office, facilities management, and information technology.

Primary Responsibilities:
 
Strategy, Planning, and Management:
 
  • Act as Chief Financial Officer and strategic business partner to senior leadership team, while serving as a member of President’s Council.
  • Vice President for Finance and Administrative Services – CFO Assess and evaluate the financial performance of the organization with regard to long-term operational goals, budgets, and forecasts.
  • Key participant in the strategic planning of the institution.
  • Evaluate departments reporting to the CFO and make recommendations for automating processes, increasing work efficiency, and improving accuracy of work.
  • Create and establish yearly financial objectives that align with the university’s plan for growth.
  • In collaboration with the President select and engage auditors, investors, bankers, and consultants.
  • Recruit, hire, manage, and coach staff of reporting departments.
  • Implement policies and procedures as deemed appropriate.
 
Financial Analysis, Budgeting and Forecasting:
 
  • Prepare and present quarterly financial budgeting reports including forecast vs budget and cash flow.
  • Review and analyze monthly financial results and provide recommendations.
  • Identify, develop, and execute analysis of business initiatives, program and/or service offerings.
  • Develop and maintain monthly operating budget and annual operating budget.
  • Manage financial planning and supervise creation of reports, software implementation and tools for budgeting and forecasting.
 
Accounting, General Ledger, Administration, and Operations:
 
  • Review and ensure application of appropriate internal controls, compliance, and financial procedures.
  • Ensure timeliness and accuracy of financial and management reporting data for federal funders, foundations, investors, and the board of trustees.
  • Oversee the preparation and communication of financial statements.
  • Work with Human Resources, Financial Aid, and Development to ensure appropriate legal compliance.
  • Review all month and year-end reconciliation and closing procedures.
  • Enhance and implement financial and accounting systems, processes, tools, and controls.
  • Remain current on audit best practices as well as state, federal, and local laws regarding university operations.
 
Financial Management:
 
  • Manage cash flow planning process and ensure funds availability.
  • Oversee cash, investments, and asset management area.
  • Maintain outstanding banking relationships and strategic alliances with vendors and business partners.
  • Utilize forward-looking models and activity-based analysis to provide financial insight in the organization’s plans and operating budgets.
  • Supervise accounts receivables management and provide guidance relating to the collection process.

Administrative Services:
 
  • Oversees the Information Technology and the department director to ensure effective functioning within the resource specification of the university.
  • Oversees the Building & Grounds and the department director including identification and assessment of campus-wide capital renewal and deferred maintenance needs.
  • Responsible for the execution of regulations and safety standards on campus.
  • Negotiates university contracts.
  • Other duties and responsibilities as needed and assigned.

Skills and Experience:
 
  • Bachelor’s degree in Accounting or Finance.  CPA strongly preferred. MBA or Master’s degree in a related field of business preferred.
  • Five years’ minimum experience as a controller, budget manager or CFO in higher education.
  • 7+ years of progressive accounting or finance management experience.
  • Solid background, knowledge and understanding of NACUBO, GAAP, compliance standards etc.
  • Significant experience working with external auditors, internal controls and compliance-related issues.
  • Understanding of information technology management with tactical day-to-day systems experience, including student database platforms
  • Sound understanding of computer systems (hardware/software), networks, etc.
  • Outstanding communication and presentation skills.
  • Demonstrated leadership ability, confidence and executive presence with a proven ability to coach and motivate staff.
  • Excellent analytical, reasoning and problem-solving skills.
  • Must model behavior that reflects the highest ethical and professional standards, exemplifying best practices in job performance, supervisor and staff development.
  • Strong ability to lead in a collaborative manner with a wide range of internal and external constituencies as well as excellent interpersonal and team building capabilities.
Qualifications:

To perform this job successfully, an individual must be able to perform each primary duty satisfactorily.  The requirements listed are representative of the knowledge, skill, and/or ability required.  Reasonable accommodation may be made to enable individuals with disabilities to perform primary functions.
 
Physical Demands:
 
  • May be required to lift up to 20 lbs.
  • Must reach, bend, stoop, lift
  • Must sit, walk or stand
  • Some repetitive motion may be required
Working Conditions:  
 
  • Varying workflow; sometimes stressful with high workload times of the year
  • Complete work required within a limited space
  • Complete work required within a limited time
 
Mount Mary University practices equal opportunity employment as part of our ongoing commitment to diversity in our workplace.
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