Milwaukee School of Engineering (MSOE)

Academic Advisor, Chemical and Biomolecular Engineering Job at Milwaukee School of Engineering (MSOE) in Milwaukee, WI


Academic Advisor, Chemical and Biomolecular Engineering
Job Location(s):
Milwaukee, WI
Start Date:
Employment Term:
Employment Type:
Full Time
Starting Salary Range:
Not Provided
Salary/Benefit Notes:
In addition to being located in the heart of downtown Milwaukee, MSOE offers a competitive compensation package including base pay; PTO; 13 paid staff holidays per year; medical, dental, vision, disability, and life insurance plans; 403(b) retirement plan with company match up to 6% of employee salary and immediate vesting; education assistance plans for employees, dependents and spouses of full-time employees; onsite fitness center (free for employees); and much more!
Required Education:
Bachelor's Degree
Required Experience:
1 to 20+ years
Required Security Clearance:
Related Categories:
Other, Education - College/University, Education - Professional/Vocational

Position Description

Milwaukee School of Engineering (MSOE) invites applications for a full-time Academic Support Specialist (Academic Advisor) to join our CREATE Institute team. Under the direction of the CREATE Curriculum Integration Project Coordinator, the Academic Support Specialist is responsible for supporting the Chemical and Biomolecular Engineering (CBE) program within our Phy/Chem/Math Department during a Curriculum Integration Grant Project to integrate development of the entrepreneurial mindset, as defined by the KEEN framework (available for review at, into MSOE’s new semester curricula. The primary responsibilities of the CBE Program Academic Support Specialist will be to serve as the primary Academic Advisor to all undergraduate students in the CBE program. 

This is a 24-month appointment.

Essential Duties and Responsibilities
  • Serve as the primary academic advisor to undergraduate students in the CBE program at MSOE. Duties of an academic advisor include, but are not limited, to:
    • Providing comprehensive, individualized academic advising to CBE undergraduate students
    • Monitoring CBE student academic progress; identifying retention milestones; aiding in understanding degree requirements, course selection, major and career discernment, and graduation planning, assuring continued progress on a pathway to graduation
    • Communicating and meeting regularly (phone, virtual, in-person) with all advisees
    • Maintaining accurate records (i.e. advising notes, necessary files, etc.)
    • Liaising with program directors and department chair to facilitate accurate and effective academic processes such as degree planning, course substitution, and student academic standing
    • Referring advisees to appropriate campus services when necessary
  • Assist CBE program students with career exploration and discernment; partner with the CBE program director to create and offer career exploration programming
  • Assist with the management of the transfer evaluation process for undergraduate coursework in the CBE program
  • Support the MSOE CLO (Common Learning Outcomes), MSOE Mindset, and Entrepreneurial Mindset (EM) integration and assessment in the Phy/Chem/Math Department through interaction with advisees; engage with students through advising interactions on the significance of the MSOE Mindset in their academic programs and future professional success
Other Duties and Responsibilities 
  • Work collaboratively with all university personnel to promote CREATE Institute programming and MSOE’s shared purpose (mission, vision, values, and mindset) 
  • Contribute to the writing and compiling of required annual reports and updates to the Kern Family Foundation (KEEN grant) as relates to academic advising duties
  • Other duties as assigned by the CREATE Project Coordinator and/or the PHY/CHEM/MATH Department Chair and/or CBE Program Director
This above list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time. 

  • Bachelor’s degree (Master's degree is preferred)
  • Working knowledge of higher education
  • Minimum three years of experience within higher education is preferred, e.g. academic advising, academic affairs administration, student affairs administration, registrar’s office 
  • Exceptional written, oral, and interpersonal communication skills 
  • Ability to demonstrate empathy through effective listening, caring, and coaching
  • Proven commitment to diversity, equity, inclusion, and belonging
  • Ability to work in a fast-paced environment with demonstrated ability to effectively prioritize multiple competing tasks and demands
  • Outstanding project management and organizational skills 
  • Ability to situationally adapt and demonstrate flexibility of thought and behavior
  • Exemplary skills in independent decision-making and critical thinking
  • Ability to apply principles of logical thinking to a wide range of intellectual and practical problems
  • Developed presentation, public speaking, and training and development skills
  • Ability to work efficiently and effectively in an open office environment 
  • Ability to establish and maintain cooperative and effective working relationships
  • Proven technology proficiency
  • Knowledge of undergraduate engineering program and education requirements is preferred
  • Knowledge and experience with higher education career exploration and discernment is preferred
  • Experience with student information systems (i.e. Jenzabar, Banner, PeopleSoft, etc.) and student success management systems (i.e. Navigate, Starfish, etc.) is preferred
  • An understanding of the Entrepreneurial Mindset and KEEN Framework is preferred 
Physical Demands
While performing the duties of this job the employee is largely sedentary, the ability to move is required. The employee is occasionally required to traverse within their work area as well as other areas on campus.

Work Environment
This job operates in a professional office environment. This role uses standard office equipment, including but not limited to, computers, phones, photocopiers, filing cabinets, and fax machines.

To apply to this position, please complete the application and include a resume/CV and cover letter.

The above statements reflect the general details necessary to describe the principle functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

It is the policy of MSOE to provide equal employment opportunity to all individuals regardless of their race, ethnicity, color, creed, religion, sex, age, national origin, physical or mental disability, military and veteran status, sexual orientation, gender identity, genetic characteristics, marital status or any other characteristic protected by local, state or federal law. This policy applies to all jobs at the University and to all the terms, benefits, and conditions of employment/enrollment.

Job Code: 222

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