Grant Accountant
Milwaukee, WI 
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Posted 1 day ago
Position No Longer Available
Position No Longer Available
Job Description
Monitor the financial activity of grants and assist with reporting this activity to various funding sources.  This position will also be responsible for recording the reporting procedures to ensure proper controls are in place for cross training purposes.  Processes will be reviewed regularly to ensure internal controls and proper revenue recognition is followed.  Regular reporting/meetings with grant management staff to ensure budget and usage of funds are followed.  Review and monitor all aspects of the General Ledger transactions to ensure grant accuracy and perform other accounts receivable and general accounting functions.  This position will report directly to the Controller, also work closely with both the Director, Government Relations & Advocacy and the Grant Writer.

Responsibilities:

Grant Accounting:
  • Accountable for operation of grant accounting functions, including review and assist with preparation of budgets and amendments, preparation of grant reports and financial documentation maintenance.
  • Achieve familiarity with various grant contracts and applicable compliance with the Uniform Guidance Act State compliance requirements and/or other governmental agencies as necessary.
  • Ensure financial, cash management, and reporting compliance with the Uniform Guidance Act, State compliance requirements and/or other governmental agencies as necessary.
  • Assist in monitoring of compliance with grant contracts and government guidelines, including assisting staff with coding time to grant cost center in payroll system.
  • Comprehend current grant reporting procedures while working to maximize reporting efficiency.
  • Work closely with the grants management staff and Controller to assist with certain areas of grant reporting as needed.
  • Carefully organize the grant reporting process while gradually establishing written procedures to ensure turnover and disaster security.
  • Manage assigned grants by preparing required fiscal reports for funding sources, preparing and producing annual program budgets, providing on-going analysis of program's financial status.
  • Distribute financial/cost reports and budget to actual reports to grants management staff and other key personnel.
  • Assist with the annual financial and compliance audit and various grant monitoring audits as needed.
  • Complete tasks associated with the month-end closing process within the timeframe identified to properly close out the month and prepare financial statements.
  • Maintain adequate documentation supporting journal entries, account reconciliations and transactional activity recorded in the financial accounting system for all grants.
  • Review and adjust invoice coding to ensure proper alignment of expenses.
  • Review employee expense reports relative to assigned funding sources for accuracy and appropriate documentation.
  • Maintain grants receivable ensuring resolutions on past due balances.
  • No less than quarterly reconciliation of grant receivables. Maintain grants/sub-recipient payables ensuring resolutions on past due balances and reimbursement requests.
  • Review and analyze program in-kind for accuracy and necessary supporting documentation.
  • File all program fiscal reports to the funding source by the specified due date in the contract.
  • Complete proper draw requests for Controller’s approval.

Accounts Receivable:
  • Provide back-up support and coverage for Accounts Receivable team members in their absence.
  • Post payments (either manually or via connector files; download from secure site.) stock donations, credit card transactions, Electronic Funds Transfers (EFTs).
  • Prepare invoice for company sponsorships and others as requested.
  • Provide technical support for special accounts receivable arrangements.
  • Review and reconcile miscellaneous receivables.
  • Prepare and post daily cash deposits for all campaigns and those requiring special handling.
  • Match deposit slips with receipts from banks.
  • Manual credit card processing.
  • Post credit card payments to Andar.
  • Prepare appropriate daily deposit journal entries.
  • Prepare “special deposit” journal entries.
  • Prepare monthly journal entries for combined campaigns.
  • Prepare journal entries for audit cash.
  •  
General Accounting:
  • Produce donor communications with regard to credit card payments.
  • Prepare and maintain spreadsheets, as appropriate.
  • Prepare departmental/donor communications, as required.
  • Provide back-up assistance in the Accounting Department as needed.
  • Assist and support “live campaign” processing as time permits.
  • Create reports for Auditors on selected audit confirmations and assist with the yearly audit process.
  • Assist with month and year end close.
  • Assist the COO and Controller with miscellaneous projects as they arise. These projects may consist of  but are not limited to: budget preparation and analysis, month end internal financial reporting, and miscellaneous account reconciliations.
  • Other duties as assigned.

EDUCATION, EXPERIENCE & SPECIAL POSITION REQUIREMENTS
  • Bachelor’s Degree in accounting.
  • Three years (minimum) experience in general accounting / finance.    
  • 2-5 years’ experience in managing grants – especially in federal funding. This should include financial transactions, compliance, review, and reporting.
  • Working knowledge of 2 CFR 200 UNIFORM GUIDANCE.
  • Must maintain confidentiality regarding client and staff information.
  • Must maintain confidentiality related to fiscal decisions, as applicable.
  • Maintain Agency Fiscal guidelines by writing and updating policies and procedures.
  • Cross-train duties accordingly within internal control guidelines.
  • Ability to retain learned information and translate financial aspects in non-numerical language for departments to understand clearly and comply with accordingly.

CORE COMPETENCIES
  •  Mission-Focused. The top priority for all United Way professionals is to create real social change that leads to better lives and healthier communities. This drives their performance and professional motivations.
  • Relationship-Oriented. United Way professionals understand that people come before process and is astute in cultivating and managing relationships toward a common goal.
  • Collaborator. United Way professionals understand the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
  • Results-Driven. United Way professionals are dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
  • Brand Steward. United Way professionals are stewards of the brand and understand their role in growing and protecting the reputation and results of the greater network.

ADDITIONAL SKILLS & COMPETENCIES
  • Above average communication skills and a commitment to a team oriented approach to providing superior levels of finance services. Ability to manage several projects at one time.
  • Excellent communication skills (verbal and written) with all levels of management, teams, and outside contacts.
  • Ability to research issues and analyze information.
  • Present various solutions to issues.
  • Proficiency in various software (Excel, Word). Working knowledge of MIP Fund Accounting preferred.
  • Develops positive relationships with staff.

PHYSICAL DEMANDS
The physical demands at UWGMWC are representative of what is needed to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, and use hands and fingers to operate a computer and telephone keyboard, reach, stoop and occasionally kneel.
  • Specific vision abilities required by this job include close vision requirements due to computer work.
  • Light to moderate lifting is required (such as loading paper into a paper tray).
  • Ability to uphold to the stress of traveling (in designated positions).
  • Regular, predictable attendance is required; including additional overtime as business demands dictate.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Moderate noise (business office with computers, phone, printers and light traffic).
  • Ability to work in a confined area.
  • Ability to sit at a computer terminal for an extended period of time.

AMERICANS WITH DISABILITIES
It is the policy of UWGMWC to comply with all relevant and applicable provisions of the Americans With Disabilities Act (ADA), as amended. UWGMWC will not discriminate against any qualified applicant with respect to any terms, privileges or conditions of employment based upon an individual’s physical or mental disability. UWGMWC will also make reasonable accommodation whenever and wherever possible for all employees or applicants with disabilities provided that the individual is otherwise qualified to safely perform the duties and assignments required by the job, and provided that any accommodation does not require significant difficulty or expense. UWGMWC’s policy of non-discrimination applies to all personnel and employment practices including, but not limited to, job application procedures, hiring, advancement, termination, compensation, job training and other terms, conditions and privileges of employment.

EQUAL OPPORTUNITY EMPLOYER
It is the policy of UWGMWC to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, veteran status or military service, or other non-merit factor or other legally protected characteristic. This applies to all recruiting, hiring, placement, training, promotion, compensation, transfers and other employment-related programs and personnel actions.

COVID 19 PROTOCOL
  • United Way of Greater Milwaukee & Waukesha County mandates that all employees be fully vaccinated against COVID 19. For purposes of this policy, an employee is considered fully vaccinated two weeks after receiving the second dose of a two-dose vaccine (Pfizer or Moderna) or one dose of a single-dose vaccination (J&J) as well as timely boosters.
 
  • When requested, United Way will provide a reasonable accommodation/medical exemption for any disclosed medical condition or disability of a qualified individual or a sincerely held religious belief which prevents the employee from receiving a COVID-19 vaccination, provided the requested accommodation is reasonable and does not create an undue hardship for United Way and/or pose a direct threat to the health or safety of others in the workplace and/or to the requesting employee.

 

Position No Longer Available
Job Summary
Employment Term and Type
Regular, Full Time
Hours per Week
40
Salary and Benefits
$49,372 - $56,778 DOE
United Way offers an attractive salary, and excellent benefits that include health, vision, and dental coverage, generous vacation and other paid time off, life insurance, retirement plan, free downtown parking, and much more!
Required Education
Bachelor's Degree
Required Experience
2 to 5 years
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