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Accounting Associate
Milwaukee, WI
Job Description
This position provides technical and administrative support required in the Accounting/Finance department. This position has emphasis on Accounts Receivables, grants and credit card receipts. Other duties/responsibilities in the Accounting/Finance functions will be assigned in cooperation with the Senior Accountant. This position reports to the Controller.
RESPONSIBILITIES
Include the following, but are not limited to:
MONTHLY & ANNUAL CLOSING
• Prepare monthly journal entries for Volunteer Center room rental.
• Prepare monthly journal entries as needed
• Assist with annual external audit (prepare audit schedules).
CREDIT CARD PROCESSING
General tasks related to all credit card processing:
• Prepare journal entries.
• Manual credit card processing.
• Post credit card payments to Andar.
Specific tasks related to Combined Campaigns (SECC, County, City, MPS & Ops):
• Coordinate with FIS the turning on and off of Authorize.net.
• Balance Combined Campaigns in Andar with General Ledger.
Specific tasks related to Vision 2 and PayPal:
• Run reports.
Specific tasks related to Cybersource e-Way:
• Assist IT e-Way donors with refunding and error tracking.
• Work with Pledge Processing on reconciliations for eWay.
Specific tasks related to Paytrace:
• Charge credit cards.
• Coordinate iPads and programming of credit card machines for special events.
Specific tasks related to Special Events:
• On-site cash/credit card processing.
• Maintain all credit card processing equipment and related software.
• Reconciliations to Andar and General Ledger.
Work with IT to improve reconciliations and assist with PCI compliance.
ACCOUNTS RECEIVABLE
Work with Accounting Associate A/R to optimize the accounts receivable process, including:
• Daily deposits and lockbox payments during campaign season.
• Review and reconcile various receivables.
• Process adjustments to donor and/or company accounts as needed.
• Prepare and post daily cash deposits.
• Prepare letters for credit card declines.
• Prepare monthly statements for donors and corporate partners
• Follow-up on outstanding receivables.
• Tax receipts
• Correspondence with donors related to credit card transactions.
GENERAL ACCOUNTING
• Mail sorting and control tapes
• Assist Controller with special projects as needed.
• Reconcile and process payments for corporate credit cards.
• Provide front desk phone coverage, as needed.
• Provide back-up as needed, including Accounts Payable and donor distributions.
GRANTS
• Assist with budgeting, planning, comparisons and projections
• Prepare monthly journal entries.
• Reconcile to the General Ledger.
• Prepare invoices on a monthly or quarterly basis.
DONOR DISTRIBUTIONS
• Assist with December other payouts as needed.
• Assist with public sector payouts.
EDUCATION & EXPERIENCE REQUIREMENTS
• Associate degree in accounting or equivalent experience. Prefer four-year college degree with an accounting major.
• Three years of general accounting experience. Experience beyond three years may substitute for a degree with an accounting major. Preference for experience with government grant accounting and fund accounting.
CORE COMPETENCIES
• Mission-Focused. The top priority for all United Way professionals is to create real social change that leads to better lives and healthier communities. This drives their performance and professional motivations.
• Relationship-Oriented. United Way professionals understand that people come before process and is astute in cultivating and managing relationships toward a common goal.
• Collaborator. United Way professionals understand the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
• Results-Driven. United Way professionals are dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
• Brand Steward. United Way professionals are stewards of the brand and understand their role in growing and protecting the reputation and results of the greater network.
ADDITIONAL SKILLS & COMPETENCIES
• Good communication and interpersonal skills.
• Aptitude for accounting and ability to handle a wide variety of tasks.
• Accurate and detail oriented with good organizational skills.
• Intermediate level Microsoft Excel experience preferred.
• Ability to maintain confidentiality.
• Experience or knowledge of computer-based outcome reporting systems.
PHYSICAL DEMANDS
The physical demands at UWGMWC are representative of what is needed to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, and use hands and fingers to operate a computer and telephone keyboard, reach, stoop and occasionally kneel.
• Specific vision abilities required by this job include close vision requirements due to computer work.
• Light to moderate lifting is required (such as loading paper into a paper tray).
• Ability to uphold to the stress of traveling (in designated positions).
• Regular, predictable attendance is required; including additional overtime as business demands dictate.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Moderate noise (business office with computers, phone, printers and light traffic).
• Ability to work in a confined area.
• Ability to sit at a computer terminal for an extended period of time.
AMERICANS WITH DISABILITIES
It is the policy of UWGMWC to comply with all relevant and applicable provisions of the Americans With Disabilities Act (ADA), as amended. UWGMWC will not discriminate against any qualified applicant with respect to any terms, privileges or conditions of employment based upon an individual’s physical or mental disability. UWGMWC will also make reasonable accommodation whenever and wherever possible for all employees or applicants with disabilities provided that the individual is otherwise qualified to safely perform the duties and assignments required by the job, and provided that any accommodation does not require significant difficulty or expense. UWGMWC’s policy of non-discrimination applies to all personnel and employment practices including, but not limited to, job application procedures, hiring, advancement, termination, compensation, job training and other terms, conditions and privileges of employment.
EQUAL OPPORTUNITY EMPLOYER
It is the policy of UWGMWC to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, veteran status or military service, or other non-merit factor or other legally protected characteristic. This applies to all recruiting, hiring, placement, training, promotion, compensation, transfers and other employment-related programs and personnel actions.
RESPONSIBILITIES
Include the following, but are not limited to:
MONTHLY & ANNUAL CLOSING
• Prepare monthly journal entries for Volunteer Center room rental.
• Prepare monthly journal entries as needed
• Assist with annual external audit (prepare audit schedules).
CREDIT CARD PROCESSING
General tasks related to all credit card processing:
• Prepare journal entries.
• Manual credit card processing.
• Post credit card payments to Andar.
Specific tasks related to Combined Campaigns (SECC, County, City, MPS & Ops):
• Coordinate with FIS the turning on and off of Authorize.net.
• Balance Combined Campaigns in Andar with General Ledger.
Specific tasks related to Vision 2 and PayPal:
• Run reports.
Specific tasks related to Cybersource e-Way:
• Assist IT e-Way donors with refunding and error tracking.
• Work with Pledge Processing on reconciliations for eWay.
Specific tasks related to Paytrace:
• Charge credit cards.
• Coordinate iPads and programming of credit card machines for special events.
Specific tasks related to Special Events:
• On-site cash/credit card processing.
• Maintain all credit card processing equipment and related software.
• Reconciliations to Andar and General Ledger.
Work with IT to improve reconciliations and assist with PCI compliance.
ACCOUNTS RECEIVABLE
Work with Accounting Associate A/R to optimize the accounts receivable process, including:
• Daily deposits and lockbox payments during campaign season.
• Review and reconcile various receivables.
• Process adjustments to donor and/or company accounts as needed.
• Prepare and post daily cash deposits.
• Prepare letters for credit card declines.
• Prepare monthly statements for donors and corporate partners
• Follow-up on outstanding receivables.
• Tax receipts
• Correspondence with donors related to credit card transactions.
GENERAL ACCOUNTING
• Mail sorting and control tapes
• Assist Controller with special projects as needed.
• Reconcile and process payments for corporate credit cards.
• Provide front desk phone coverage, as needed.
• Provide back-up as needed, including Accounts Payable and donor distributions.
GRANTS
• Assist with budgeting, planning, comparisons and projections
• Prepare monthly journal entries.
• Reconcile to the General Ledger.
• Prepare invoices on a monthly or quarterly basis.
DONOR DISTRIBUTIONS
• Assist with December other payouts as needed.
• Assist with public sector payouts.
EDUCATION & EXPERIENCE REQUIREMENTS
• Associate degree in accounting or equivalent experience. Prefer four-year college degree with an accounting major.
• Three years of general accounting experience. Experience beyond three years may substitute for a degree with an accounting major. Preference for experience with government grant accounting and fund accounting.
CORE COMPETENCIES
• Mission-Focused. The top priority for all United Way professionals is to create real social change that leads to better lives and healthier communities. This drives their performance and professional motivations.
• Relationship-Oriented. United Way professionals understand that people come before process and is astute in cultivating and managing relationships toward a common goal.
• Collaborator. United Way professionals understand the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
• Results-Driven. United Way professionals are dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
• Brand Steward. United Way professionals are stewards of the brand and understand their role in growing and protecting the reputation and results of the greater network.
ADDITIONAL SKILLS & COMPETENCIES
• Good communication and interpersonal skills.
• Aptitude for accounting and ability to handle a wide variety of tasks.
• Accurate and detail oriented with good organizational skills.
• Intermediate level Microsoft Excel experience preferred.
• Ability to maintain confidentiality.
• Experience or knowledge of computer-based outcome reporting systems.
PHYSICAL DEMANDS
The physical demands at UWGMWC are representative of what is needed to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, and use hands and fingers to operate a computer and telephone keyboard, reach, stoop and occasionally kneel.
• Specific vision abilities required by this job include close vision requirements due to computer work.
• Light to moderate lifting is required (such as loading paper into a paper tray).
• Ability to uphold to the stress of traveling (in designated positions).
• Regular, predictable attendance is required; including additional overtime as business demands dictate.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Moderate noise (business office with computers, phone, printers and light traffic).
• Ability to work in a confined area.
• Ability to sit at a computer terminal for an extended period of time.
AMERICANS WITH DISABILITIES
It is the policy of UWGMWC to comply with all relevant and applicable provisions of the Americans With Disabilities Act (ADA), as amended. UWGMWC will not discriminate against any qualified applicant with respect to any terms, privileges or conditions of employment based upon an individual’s physical or mental disability. UWGMWC will also make reasonable accommodation whenever and wherever possible for all employees or applicants with disabilities provided that the individual is otherwise qualified to safely perform the duties and assignments required by the job, and provided that any accommodation does not require significant difficulty or expense. UWGMWC’s policy of non-discrimination applies to all personnel and employment practices including, but not limited to, job application procedures, hiring, advancement, termination, compensation, job training and other terms, conditions and privileges of employment.
EQUAL OPPORTUNITY EMPLOYER
It is the policy of UWGMWC to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, veteran status or military service, or other non-merit factor or other legally protected characteristic. This applies to all recruiting, hiring, placement, training, promotion, compensation, transfers and other employment-related programs and personnel actions.
Contact Information
United Way offers an attractive salary, and excellent benefits that include health, vision, and dental coverage, generous vacation and other paid time off, life insurance, retirement plan, free downtown parking, and much more!
Job Summary
Employment Term and Type
Regular, Full Time
Hours per Week
37.5
Salary and Benefits
$20.00 p/h DOE
Required Education
Associate Degree
Required Experience
3 to 5 years
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