Marketing & Sales Support Assistant
Milwaukee, WI 
Posted 10 days ago
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Special Instructions
Please send all resumes/cover letters to
Apply Now
Special Instructions
Please send all resumes/cover letters to
Job Description

Founders 3 Real Estate Services is a leading commercial real estate brokerage firm headquartered in downtown Milwaukee. We are looking for a qualified and experienced person with administrative support and marketing skills to fill an existing opening; assisting various teams including the Office and Industrial divisions. 

The ideal candidate will be experienced in handling a wide range of administrative, sales and marketing support tasks and able to work independently with little or no supervision. This person must be well-organized, flexible, resourceful and enjoy the fast pace of a busy commercial real estate office.  A key requirement of the position is the ability to interact with staff and clients with a high level of professionalism. Written and verbal communication skills, decision making ability and attention-to-detail are equally important.

Essential Functions:

  • Create marketing pieces including advertisements, offering memoranda, proposals, property brochures and direct mail pieces, coordinate installation of property signs, entry of listings in CoStar, Catylist, LoopNet, and CREXi.
  • Generate, coordinate and update closing checklists associated with transactions to reflect the documentation received and timelines to be managed. Organize and maintain team files, both electronic and paper.
  • Manage and follow internal processes to update internal files and databases with project specific information -- before, during and after the closing of a transaction.  Look for potential improvements in said processes.
  • Perform web-based and field research using CRM (Customer Relationship Management) software and manage other internal databases; some research requiring creation of custom mapping resources for clients.
  • Full integration into team’s goals, objectives, priorities, and projects, and providing a wide range of intuitive support to the team. The incumbent will also coordinate and attend the bi-weekly industrial meeting.
  • Participate in brainstorming/creative sessions to generate ideas.
  • Provide day-to-day administrative support to one of partners of the firm and the industrial group.  Establish regular, effective and comfortable communication dialogs with team members.
  • Be a resource to the other support staff; work together to implement various, special projects. Provide phone coverage over breaks, lunch hours for reception as needed.
  • Present a self-assured, professional, well-groomed appearance and go-getter attitude.

Should Have:  
  • 2 years of administrative support
  • Experience working in the real estate industry
  • Creative writing skills
  • Keen attention-to-detail, time management and organizational skills
  • Proficiency in MS Office, including Word, Excel, PowerPoint and Outlook
  • Adobe InDesign and/or other design program experience preferred
  • Familiarity with CRM and/or other data bases
  • At minimum, an Associate Degree in Business or related area of study
  • Real Estate Salesperson License preferred, but not necessary



40 hours a week, Monday to Friday. Occasional special projects requiring weekend hours.

Please respond directly with interest to Elizabeth Pancratz at and include a resume and cover letter. For more information on Founders 3 Real Estate Services, please visit


Apply Now
Special Instructions
Please send all resumes/cover letters to
Job Summary
Employment Term and Type
Regular, Full Time
Hours per Week
Work Hours (i.e. shift)
Salary and Benefits
Salary based on experience.
Required Education
Associate Degree
Required Experience
2 to 5 years
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