• Provide administrative support to Manager, Corporate Engagement and Corporate Engagement Team – including Corporate Engagement, Non-Profit and Sports Marketing Division Support.
• Provide administrative support for Corporate Engagement and Non-Profit Campaign Cabinet and Volunteer Solicitors.
• Provide administrative support for Loaned Executive Program.
• Manage registration for United Way events (Kickoff, Closing, Annual Meeting, etc.).
• Act as lead for Grand Avenue Club staff and Administrative Loaned Executives.
• Provide additional administrative backup for the Resource Development Department.
• Provide Data Management Assistance.

• Provide administrative support for Corporate Engagement Division.
• Research companies and individuals in division to maintain accurate records and identify new prospects.
• Update individual and company information in ANDAR, including addresses, names, salutations, employee numbers, CEO, Ambassador Contact information, etc.
• Assist in preparation of CEO Call Notes.
• Proofread documents such as letters, emails, communication to external stakeholders, and printed materials.
• Data entry including demographics, volunteer assignments, goals and call emphasis.
• Manage LIVE UNITED T-shirt inventory and requests for Requests for Resource Development.

• Assist in coding volunteer prospects.
• Prepare folders for Corporate Engagement and Non-Profit Division Co-Chair Meetings.
• Manage Prospect Evaluation calendar for Resource Development team.
• Prepare prospect evaluation binders for Corporate Engagement and Non-Profit prospect evaluation meetings.
• Provide support for Volunteer Best Practices training, both in preparation leading up to and on the day of all trainings.
• Serve as project manager for the kit-packing process, including printing and packing materials.
• Make follow-up calls if needed to volunteer solicitors, Campaign Cabinet members, and their volunteer teams.
• Enter volunteer feedback into ANDAR and update call status codes as needed.

• Support Loaned Executive Sponsorship solicitation and tracking.
• Support Loaned Executive recruitment, hiring and on-boarding.
• Schedule meeting rooms and set up for Loaned Executive Training.
• Schedule off site meetings and agency visits during Loaned Executive Training.
• Assemble welcome materials and training binders for the loaned executives.
• Order meals as needed and help with setup and cleanup.
• Schedule weekly Loaned Executives Meetings at United Way and agency program partners (including tour) and arrange for Agency Executive to speak at meetings.

• Assist Manager – Corporate Engagement in hiring, onboarding and overseeing staff from Grand Avenue Club.
• Assist Manager – Corporate Engagement in hiring, onboarding, training and managing team of Administrative Loaned Executives.
• Oversee Collateral Shelves of marketing materials to ensure they are neat and stocked.
• Manage the following processes carried out by Administrative Loaned Executives during Campaign:
  • Printing and packing customized pledge forms
  • Soliciting, tracking and distributing incentives
  • Ambassador and CEO Thank You Letters
  • Campaign Billboard Process
  • Weekly Loaned Executive Meeting Agendas
  • ANDAR Updates
  • Speakers Bureau
• Year-round contact for any tasks assigned to ALEs during Campaign Season.

• Serve as key contact for Campaign Kickoff, Campaign Closing and Annual Meeting Registration.
• Update records in Andar to reflect registrations and attendance.
• Recruit volunteers to assist with on-site registration and act as on-site lead.

• Print reports to be reviewed by all Corporate Engagement Account Managers.
• Enter any changes into Andar after reports are reviewed by staff.
• Prepare mailing to ambassadors to verify recognition names and levels.
• Collect and enter feedback from ambassadors for final approval.

• Provide additional administrative backup for the Resource Development Department.
• Understand administrative procedures and be able to provide backup to all other department support staff.

• Cover switchboard as needed to cover breaks and/or absences.
• Provide excellent customer service by assisting callers and visitors.
• Route business calls to the appropriate staff members.
• Assess situations and obtain help as needed for visitors and callers, including referring to 211 or other services.

• High school diploma or GED and five (5) years of progressively responsible experience.
• High level of proficiency with Microsoft Word, Excel, PowerPoint, Outlook or other similar programs.  Ability to produce and edit complex spreadsheets that include formulas.  Ability to manage multiple calendars – experience with scheduling executives a plus.
• Ability to take minutes, dictation and transcription. Ability to communicate and interact well on all levels.
• Demonstrated skills in letter and memo writing and development.  Demonstrated attention to detail and organizational details.

Equal Opportunity Employer
M/F/Disability/Vet