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Administrative Assistant in Financial Aid
Milwaukee, WI / Wauwatosa, WI
Job Description
Financial Aid Administrative Assistant
Under the direction of the Financial Aid Director, perform a variety of duties to assist in student financial aid record maintenance and document tracking.
Responsibilities:
Under the direction of the Financial Aid Director, perform a variety of duties to assist in student financial aid record maintenance and document tracking.
Responsibilities:
- Mail document tracking letters to students with incomplete files.
- Review verification materials received for completeness.
- Enter data for all verification materials and miscellaneous documents.
- Download records from Federal Processor, upload ISIRs to PowerFaids, run reports to update info and find new accepted students for file processing.
- Check Re-Entry reports for re-accepted students and process returning student’s files.
- Prepare files for new and continuing students to be screened/cleared by counselors.
- Update student records to reflect institutional funds.
- Manage and coordinate student employment & FWS program. Collect and post job descriptions online. Maintain list of student workers and monitor earnings. Work with Business Office in tracking and reconciling FWS funds.
- Work as a liaison with all department student employee supervisors and distribute student evaluations to supervisors.
- Review completion of hiring paperwork for student workers, including: contract, W-4 and I-9 forms. Familiarize students with work study procedures and paperwork.
- Hire, train and manage financial aid office student worker staff.
- Assist students with the applications process including FASFA/WEB, Entrance Loan Counseling, Master Promissory Note and other new procedures.
- Provide information to students regarding financial aid (in person) and schedule appointments for students and parents.
- Answer department phone calls regarding financial aid questions, loan processes and other concerns. If unable to resolve, make appointments with director or a counselor.
- Respond to student (and staff) email questions and inquiries regarding financial aid.
- Keep current scholarship bulletin board up to date – online as well as physical.
- Meet with students and parents to discuss financial aid during the school year, on Registration Day or FAFSA filing days.
- Provide necessary paperwork for all Perkins loan borrowers to the Business Office.
- Exit withdrawal students from school, send loan obligation letters.
- Type and update forms and correspondence associated with financial aid.
- Inform students who dropped below half-time of their loan repayment obligations.
- Assist in the preparation of state and federal reports.
- Maintain adequate supplies
Job Summary
Company
Start Date
Immediately
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
1 to 2 years
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