Administrative Position Part-time in Interior Design Dept.
Milwaukee, WI  / Wauwatosa, WI 
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Posted 103 months ago
Position No Longer Available
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Position No Longer Available
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Job Description
Position Description
Mount Mary University is seeking an individual to contribute to the realization of our mission through the role of part-time Administrative Assistant for the Interior Design.
 
RESPONSIBILITIES:
 
 
  • Act as receptionist for the Interior Design (ID) Department.  Greet students, visitors, answer phone calls, provide information and take/relay messages.  Handle inquiries about the degree offerings.
  • Coordinate communications between ID staff (Chair and Adjunct Instructors) and other Mount Mary departments and programs.  As necessary, schedule appointments, set up meetings, which includes making room and media reservations, when necessary.
  • Assist in the preparation of and implementation of Interior Design CEU sessions, including reserving and setting up classrooms, ordering lunch through Food Service, preparing handouts and other materials for the class.
  • Supervise ID Federal Work Study (FWS) student.
  • Operate word processing equipment to type/generate the following:  letters, memos, reports, spreadsheets, forms, labels, and other materials for department.
  • Organize and maintain ID Department records and files.
  • Collect and screen incoming mail, including bills. Make sure internal and external bills are paid in a timely manner.
  • Maintain an adequate inventory of office supplies.  Order and/or purchase and/or pick up additional or replacement supplies as needed or directed.
  • Provide computer assistance to Interior Design students and staff.
  • Maintain Interior Design Department databases in collaboration with various campus offices such as Institutional Research, Financial Aid, and Admissions.
  • Employ social media (email, My Mount Mary Campus Group page, Interior Design Facebook page) to maintain communication with students and prospective students.
  • Assist in compiling materials for high school recruiting visits.
  • Attend campus open house/information sessions, as needed.
  • Act as liaison to IT and Facilities to report and track classroom and office needs.
  • Prepare meeting agendas and maintain minutes for department and committee meetings.
  • Prepare contracts for part-time faculty.
  • Manage and track department budget expenditures on a regular basis and prepare check reimbursements.
 
KNOWLEDGE, ABILITIES, AND QUALIFICATIONS:
 
  • Experience working in an administrative support role, previous experience in an academic setting preferred.
  • Ability to work with modest supervision and confidence to solve problems and detail-oriented.
  • Outstanding communication skills, both written and verbal.
  • Commitment to working as a team member and working with diverse constituencies.
  • Ability to build relationships with other university departments.
  • Ability to maintain confidentiality.
  • Sincere desire to assist faculty and students; strong customer service orientation.
  • Excellent computer skills in Microsoft Word, Excel and PowerPoint and ability to learn new software as needed, such as Adobe Pro and Jenzabar. Proficient in all aspects of Outlook including managing calendars, setting up meetings using electronic searches, resource reservations, recurring meetings/class schedules and all other Outlook capabilities.
  • Working knowledge of office machines (printer, fax, copier, LCD projector, overhead, VHS/DVD player, digital camera, sound system).
  • Flexibility in working with frequent interruptions.
  • Available to work hours on Monday-Friday to coincide with faculty and student peak hours.
 


 

 

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Position No Longer Available
Job Summary
Company
Mount Mary University
Start Date
Immediately
Employment Term and Type
Regular, Part Time
Hours per Week
10 -18
Required Education
High School or Equivalent
Required Experience
1 to 3 years
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