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Supervisor, Clinic Ops

Job ID:
R108098

Shift:
1st

Full/Part Time:
Full_time

Location:

Aurora St Lukes Medical Center – 2900 W Oklahoma Ave
Milwaukee, WI 53215

Benefits Eligible:
Yes

Hours Per Week:
40

Schedule Details/Additional Information:
M-F 8-5p. Clinic leadership

Major Responsibilities:

  • Supervises the day-to-day activities of non-physician staff, ensuring a high level of productivity. Continuously monitors the functioning of the medical group and revises operational procedures as necessary.
  • Oversee all functions of the medical group including reception and scheduling activities, patient service areas, accounting, medical records, transcription, business information systems, and appropriate clinical areas. Establishes effective policies and procedures for each area, updating as necessary.
  • Schedules non-physician staff ensuring that staff is appropriately deployed among offices.
  • Functions as a liaison between non-physician staff and physicians to ensure effective service for patients.
  • Establishes and maintains effective working relationships with group physicians.
  • Oversees the day-to-day processing of accounts payable by preparing payment requests, obtaining proper authorization and ensuring that payments are made on a timely basis.
  • Performs human resources responsibilities for staff which includes coaching on performance, completes performance reviews and overall staff morale. Recommends hiring, compensation changes, promotions, corrective action decisions, and terminations.
  • Responsible for understanding and adhering to the organization's Code of Ethical Conduct and for ensuring that personal actions, and the actions of employees supervised, comply with the policies, regulations and laws applicable to the organization's business.

Licensure, Registration, and/or Certification Required:

  • None Required.

Education Required:

  • Bachelor's Degree (or equivalent knowledge) in Health Care Administration or related field.

Experience Required:

  • Typically requires 3 years of experience in a similar medical practice setting which should include a thorough knowledge of physician billing, accounting and general medical office procedures.

Knowledge, Skills & Abilities Required:

  • Basic knowledge of medical procedures normally associated with a clinic setting.
  • Demonstrated leadership skills including problem solving, decision making, prioritization, team building, customer service, and conflict resolution.
  • Excellent interpersonal, communication, and organizational skills.
  • Ability to successfully and positively interact with physicians and employees at all levels throughout the organization and the public.
  • Intermediate computer skills including experience in using computer applications in a medical practice setting.

Physical Requirements and Working Conditions:

  • Must be able to sit, walk, and stand throughout each day.
  • Exposed to a normal office environment.
  • Operates all equipment necessary to perform the job.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Aurora Health Care is the largest health system in Wisconsin and a national leader in clinical innovation, health outcomes, consumer experience and value-based care. The state’s largest private employer, the system serves patients across 17 hospitals, more than 70 pharmacies and more than 150 sites of care. Aurora Health Care, in addition to Advocate Health Care in Illinois and Atrium Health in the Carolinas, Georgia and Alabama, is now part of Advocate Health, the third-largest nonprofit, integrated health system in the United States. Committed to providing equitable care for all, Advocate Health provides nearly $5 billion in annual community benefits.