Description:
Resource Request: GEGOPA00122037

Title Administrative Assistant
Number of Leased Workers needed 1
Job description (feel free to attach) below
Tentative start date ASAP
Tentative end date 12 months from start date
Work shift (days/times) 1st shift. Flexible on time but generally 8-4:30. ; Mon- Fri
Work Location Primary is 4855 W. Electric Ave. West Milwaukee. Ideally will also provide onsite coverage 2 days per week at 3000 N Grandview Blvd, Waukesha

Required skill set Calendar management, PO processing, strong ability to be flexible and work in fast pace and changing environment, manage competing priorities
Travel Required (% of travel) Only between the two sites (20 miles between sites)
Is this a temp to perm position Possibly a temp to perm

o Job Description Summary
The primary responsibility of this role is to ensure smooth and efficient administrative and operational support to Client Healthcare's MICT and ISS Operation. Responsibilities will be broad and changeable in nature ranging from effectively maintaining calendars and scheduling meetings to leading special projects and managing day to day activities at each site.

o Job Description
" Support three executive leaders related administrative tasks which may include effectively maintaining and coordinating calendars, scheduling meetings, making travel arrangements, providing phone coverage, processing and reconciling expense accounts and handling various purchases which may include invoice arrangements.
" This Administrator will be expected to support business operating mechanisms (bi-weekly, monthly and quarterly staff meetings and other meetings as arise).
" Handle confidential and sensitive information.
" Schedule, plan and organize in-house and off-site meetings, training, and events. This can include ordering and setting up catering, meeting time management and running all applicable meetings logistics.
" Support on-site recruiting by ensuring leaders availability for scheduling, assisting with conference room availability and greeting candidates upon arrival.
" Assist with communications related activities such as maintaining relevant distribution lists, producing email correspondence, presentations, meeting agendas, new hire and organization change announcements.

Qualifications/Requirements
" Bachelor's degree or 4 years of experience in an Administrative or operational support role
" Advanced knowledge of general office management and current computer/office communications technologies; expert in PowerPoint, Word, Excel, Outlook and Teams

Desired Characteristics
" Strong independent problem-solving skills with the ability to be resourceful and propose solutions and connect with others in the business proactively to achieve optimal results.
" Excellent interpersonal, verbal and written communications skills including strong grammatical skills with ability to effectively interface with senior management and high-profile customers
" Extremely well organized, with high attention to detail, yet able to multi-task and remain calm in a fast-paced environment of changing priorities.
" Demonstrated project management skills to quickly identify issues, create solutions and meet deadlines.
" Self-Starter, proactive, able to exercise independent judgment with minimal direction.
" Demonstrated ability to grasp new concepts and think quickly.
" Ability to think clearly and work through ambiguous problems. Possessing the personal drive and commitment to implement innovative solutions.
" Ability to accept constructive feedback and consider different ways of working.
" Team player, capable of working within cross-functional and globally diverse teams across different time zones. Can do attitude and willingness to help those outside of direct clients.

Does the position allow for the worker to be virtual/remote? No Hours per Day 8 Hours per Week 40 Total Hours 2,080.00