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Volunteer Engagement Administrative Loaned Executive
Milwaukee, WI / Waukesha, WI
Job Description
United Way of Greater Milwaukee & Waukesha County is currently seeking applicants for our 2022 Volunteer Engagement Administrative Loaned Executive (ALE) position. This ALE role is a full-time (37.5 hours per week) temporary position from August 1 – December 9, 2022.
The Volunteer Engagement Administrative Loaned Executive assists in the successful support and facilitation of United Way’s largest volunteer engagement period – the fall “Season of Caring” which takes place throughout the duration of the Community Giving Campaign. The ideal candidate has excellent customer service experience and is highly effective in managing project details and time. In addition, the candidate is a self-starter who can execute tasks with little direction and oversight. The candidate must also have high technology proficiency and accuracy in data entry/management.
Duties & Responsibilities
Key Qualifications
COVID-19 Protocol
Equal Opportunity Employer
M/F/Disability/Vet
EQUAL OPPORTUNITY EMPLOYER
It is the policy of UWGMWC to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, veteran status or military service, or other non-merit factor or other legally protected characteristic. This applies to all recruiting, hiring, placement, training, promotion, compensation, transfers and other employment-related programs and personnel actions.
The Volunteer Engagement Administrative Loaned Executive assists in the successful support and facilitation of United Way’s largest volunteer engagement period – the fall “Season of Caring” which takes place throughout the duration of the Community Giving Campaign. The ideal candidate has excellent customer service experience and is highly effective in managing project details and time. In addition, the candidate is a self-starter who can execute tasks with little direction and oversight. The candidate must also have high technology proficiency and accuracy in data entry/management.
Duties & Responsibilities
- Support United Way staff team in the implementation and execution of the annual Holiday Giving Tree program.
- Support the organizing/packing/delivery of volunteer event supplies.
- Support United Way staff team in the implementation and execution of virtual/remote/on-site volunteer experiences.
- Attend and support the logistics of on-site kit packing events at workplaces or hosted by community groups.
- Administratively support communications strategies for all signature events as assigned.
- Inventory supply drive donations and support distribution to nonprofits, including United Way’s new Diaper Bank
- Support Mary Lou’s Closet program for Community Schools and other custom supply drive efforts.
- Summarize signature event volunteer experience survey results as needed.
- Support Volunteer Center reception desk as needed to answer incoming phone calls and welcome guests to the Volunteer Center
- Ensure warehouse and volunteer project supplies are organized and clean
- Mange the distribution of Seasons of Caring t-shirts to corporations and community groups
- Support volunteer projects/experiences held at The Volunteer Center
- Enter data into organizational database ensuring volunteer coordinator contact information is current and accurate.
- Support data management and volunteer experience postings within the Volunteers United portal to ensure experiences are accurate, updated, and in compliance with safety guidelines.
- Support volunteer and customer outreach via phone and email communications.
- Solicit and research volunteer project options for corporate and community partners on an ongoing basis.
- Conduct reminder and check-in calls to volunteer coordinators at both companies and nonprofit agencies prior to their projects and field any final questions.
- Assist with the administrative affairs of the Volunteer Engagement Department, including general organizing, warehouse management, project planning, scheduling, basic business correspondence and follow-through.
- Administratively support virtual meeting platforms and virtual events.
- Use Microsoft Office including Word, Excel, PowerPoint and Outlook for effective division administration.
- Assist with coordination of details for volunteer, corporate and campaign activities as assigned.
Key Qualifications
- High School diploma or GED.
- Valid driver’s license, reliable automobile, and auto insurance coverage. (Ability to drive company van to meetings, appointments and events.)
- Ability to lift up to 50 pounds and to walk, sit and stand for extended periods.
- Use Microsoft Office including Word, Excel, PowerPoint and Outlook for effective division administration.
- Experience in data entry.
- Demonstrated success in customer service.
COVID-19 Protocol
- United Way of Greater Milwaukee & Waukesha County mandates that all employees be fully vaccinated against COVID-19. For purposes of this policy, an employee is considered fully vaccinated two weeks after receiving the second dose of a two-dose vaccine (Pfizer or Moderna) or one dose of a single-dose vaccination (J&J) as well as timely boosters.
- When requested, United Way will provide a reasonable accommodation/medical exemption for any disclosed medical condition or disability of a qualified individual or a sincerely held religious belief which prevents the employee from receiving a COVID-19 vaccination, provided the requested accommodation is reasonable and does not create an undue hardship for United Way and/or pose a direct threat to the health or safety of others in the workplace and/or to the requesting employee.
Equal Opportunity Employer
M/F/Disability/Vet
EQUAL OPPORTUNITY EMPLOYER
It is the policy of UWGMWC to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, veteran status or military service, or other non-merit factor or other legally protected characteristic. This applies to all recruiting, hiring, placement, training, promotion, compensation, transfers and other employment-related programs and personnel actions.
Job Summary
Employment Term and Type
Temporary, Full Time
Required Education
High School or Equivalent
Required Experience
1 to 5 years
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