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Accounts Payable - Administrative Assistant
Brookfield, WI / Milwaukee, WI / Waukesha, WI
Job Description
Milwaukee area commercial general contractor is in need of an Accounting Administrative Assistant to handle all functions relating to accounts payable. This position will report to the Controller and duties and responsibilities will include but are not limited to the following:
New Projects:
Coordinate vendor setup upon receipt of subcontracts, add subcontracts to the accounting checklist, create waivers to be sent with subcontracts, create billing policy to be sent with subcontracts.
Ongoing:
Enter invoices to A/P, review accompanying lien waiver or obtain one if missing, process general and administrative invoices, obtain supplier waivers from subcontractors, data entry of general accounts payable and expense reports, assist job cost accountants as needed with the monthly billing process.
General Accounting:
Accounts payable file maintenance, check preparation and distribution, maintain W-9 records, assist with sales tax returns.
Other/Miscellaneous:
Assist VP of Finance and Controller as required with special projects and coordinate with other accounting administrative personnel to assist with phone/reception duties as necessary. This candidate will be proficient with Microsoft Office Products including but not limited to Excel, Outlook and Word and detail oriented. Construction or Manufacturing background is a plus!
If you would like to join a great company that offers excellent benefits, please email a copy of your resume to Shelley at: sbuehl@wfastaffing.com or call Shelley at 414-365-9183.
New Projects:
Coordinate vendor setup upon receipt of subcontracts, add subcontracts to the accounting checklist, create waivers to be sent with subcontracts, create billing policy to be sent with subcontracts.
Ongoing:
Enter invoices to A/P, review accompanying lien waiver or obtain one if missing, process general and administrative invoices, obtain supplier waivers from subcontractors, data entry of general accounts payable and expense reports, assist job cost accountants as needed with the monthly billing process.
General Accounting:
Accounts payable file maintenance, check preparation and distribution, maintain W-9 records, assist with sales tax returns.
Other/Miscellaneous:
Assist VP of Finance and Controller as required with special projects and coordinate with other accounting administrative personnel to assist with phone/reception duties as necessary. This candidate will be proficient with Microsoft Office Products including but not limited to Excel, Outlook and Word and detail oriented. Construction or Manufacturing background is a plus!
If you would like to join a great company that offers excellent benefits, please email a copy of your resume to Shelley at: sbuehl@wfastaffing.com or call Shelley at 414-365-9183.
Job Summary
Start Date
Immediate
Employment Term and Type
Regular, Full Time
Hours per Week
40-45
Salary and Benefits
$50,000 - $55,000/year
Excellent health, dental, vision insurance, 401K plan, life insurance, PTO
Required Education
High School or Equivalent
Required Experience
2+ years
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