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Administrative Assistant
Sheboygan, WI
Job Description
DescriptionPOSITION SUMMARY: Under the direct supervision of the sales manager this position provides administrative and secretarial support for Sales and Marketing. In addition to typing, filing, scheduling, performs duties such as creating gift baskets, maintaining inventory and mail. ESSENTIAL DUTIES AND RESPONSIBILITIES:Organizes and manages fact sheetsPrepare and design quarterly calendarsOrder, prepare and design gift baskets when requestedPrepare, organize and process all new product launch kits from Marketing and Convenience for new product introductions.Prepares Federal Express, UPS, plus other express carrier packages and mail for shipment.Prepare and process all show paperwork and prep workOrder, food, beverages and prepare supplies for various meetingsOrder and office supplies as neededParticipate and assist in special projectsStocks paper and supplies in common areas daily.Inventories and organizes our various premiums and supplies needed includes a variety of items, re-order and ship if necessaryChecks off out going orders on the computer.Enters data and maintains administrative logs for faxes, deliveries, shipments, etc.Schedules and organizes complex activities such as meetings, travel, conferences, and department activities for all member of the department.Drafts written responses or replies by phone or e-mail when necessaryWorks independently and within a team on special nonrecurring and ongoing projects.Responsible for accuracy and clarity of final copy.Activities include copying check requests and sending to accounts payable travel reimbursement, documenting corporate credit card expenses to corporate finance.Maintain customer orders system.Take responsibility in your work area to produce a safe and quality food product. Report all food safety related problems to your supervisor, manager, or to the QA department to initiate immediate action.Other duties as assignedSUPERVISORY RESPONSIBILITY: NoSPECIFIC KNOWLEDGE, SKILLS, LICENSES, CERTIFICATIONS, ETC:Required education is a high school diploma or a GED; must have knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment; and at a level generally acquired through one or more years related experience an Associates Degree is preferred.Work requires an extensive knowledge of business and excellent command of the English language.Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software.Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, and tact/diplomacy.Some analytical ability is required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The phrases "occasionally," "regularly," and "frequently" correspond to the following definitions: "occasionally" means up to 1/3 of working time, "regularly" means between 1/3 and 2/3 of working time, and "frequently" means 2/3 and more working time.While performing the duties and responsibilities of this position, the employee is frequently standing, walking, reaching with hands and arms, and talking/hearing. The employee is regularly required to stoop, kneel, crouch, or crawl. Occasionally, the employee will sit, use hands (finger, handle, and feel product), and climb or balance.Specific vision requirements for this position include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. During the performance of his/her work duties, the employee will be frequently required to lift and/or move up to 25 pounds to file documents or store materials throughout the workday.WORK ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The performance of this position may occasionally require exposure to the manufacturing areas where under certain areas require the use of personal protective equipment such as a bump cap and mandatory hearing protection. Primary environment: ambient room temperatures, lighting and traditional office equipment as found in a typical office environment.The noise level in the work environment is typically moderate
Job Summary
Company
Carl Buddig & Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
1+ years
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