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Property Adminstrative Assistant
Milwaukee, WI
Job Description
We are looking for the right person to join our team as a Property Administrative Assistant. This role supports our Property Managers and helps ensure we provide a world-class experience for our commercial office tenants.
As a successful Property Administrative Assistant, you will work with internal and external stakeholders to ensure the timely completion of work orders and building projects, maintain vendor and tenant databases, track and file Certificates of Insurance, provide tenant notifications, arrange building events throughout the year, create a quarterly newsletter, verify and code accounts payable, assist in the procurement of competitive bids, prepare service agreements with vendors and service providers, and prepare the monthly accounts receivable statements.
At Inland Companies and Colliers International | Wisconsin, we believe culture is what truly makes us unique, so we are not only seeking a candidate with the right experience, but also an individual that aligns with our core values.
Requirements
Inland Companies and Colliers International | Wisconsin is the largest full-service real estate firm in Wisconsin with expertise in Commercial Real Estate Brokerage, Property Management, Investment Services, Real Estate Development, and Construction.
Our company is built on the virtue of INTEGRITY and is based on three principles.
Warrior-Spirit
Colliers International provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law.
As a successful Property Administrative Assistant, you will work with internal and external stakeholders to ensure the timely completion of work orders and building projects, maintain vendor and tenant databases, track and file Certificates of Insurance, provide tenant notifications, arrange building events throughout the year, create a quarterly newsletter, verify and code accounts payable, assist in the procurement of competitive bids, prepare service agreements with vendors and service providers, and prepare the monthly accounts receivable statements.
At Inland Companies and Colliers International | Wisconsin, we believe culture is what truly makes us unique, so we are not only seeking a candidate with the right experience, but also an individual that aligns with our core values.
Requirements
- 2+ years of experience in administration, customer service, property management, or real estate.
- Experience with Microsoft Office suite with specific strength in Excel
- Highly organized and capable of meeting strict deadlines.
- Able to undertake multiple projects, manage shifting priorities, and handle a heavy workload.
- Strong communications skills and customer focus.
- Entrepreneurial mindset - Loves to be challenged, determined to win, puts clients and teammates first, collaborative, and operates on trust (not fear).
- High integrity - Trusted, direct, truthful, confident.
- Polished appearance and the ability to interact with high-level professionals
- Bachelor's degree preferred, but not required.
- Familiar with property management and accounting software such as Yardi, MRI, Kardin, or Argus.
- Familiar with property facility management software such as Angus Anywhere, Facility Dude, or MRI Workspeed.
- Familiar with database and project management software such as Smart Sheet.
Inland Companies and Colliers International | Wisconsin is the largest full-service real estate firm in Wisconsin with expertise in Commercial Real Estate Brokerage, Property Management, Investment Services, Real Estate Development, and Construction.
Our company is built on the virtue of INTEGRITY and is based on three principles.
Warrior-Spirit
- We desire to be challenged, love the pursuit and are determined to win.
- We commit to being our best.
- We are enterprising. We imagine, create and innovate.
- We put others first - our team mates and our clients.
- We value EQ over IQ.
- We operate on trust, not fear.
- We love what we do and we love doing it together.
- We believe the whole is greater than the sum of its parts.
- We can do anything together. We are family.
Colliers International provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law.
Job Summary
Company
Colliers International Wisconsin
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
2+ years
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