ExecutiveAssistant to the CEO

Position Purpose

The Marcus Corporation is seeking anapplicant that possess a strong career history of working as an executiveassistant, ideally supporting and reporting directly to C-level executives. Theselected candidate will be the go to person and the gate keeper for theexecutive office and must feel confident and comfortable in communicating withexecutive level professionals in an efficient and effective manner.

EssentialFunctions

• Manages dailyschedule of the CEO and the Chairman of the Board to include additions andchanges to calendar as needed

• Communicates with key executive leadership, Marcus Corporation and Foundation Board Members, Community Stakeholders, and other key Marcus and industry influencers
  

• Managing dailyschedule to include additions and changes to calendar as needed

• Monitoring andmanaging multiple Outlook mailboxes

• Planning,scheduling and organizing complex activities such as meetings, conferences andother miscellaneous projects/events

• Managing travelschedule including flight and other transportation arrangements

• Creating, organizing, anddeveloping written, verbal and/or visual presentations

• Managing and preparingcorrespondence and miscellaneous reports

• Expediting the flowof work to ensure all deadlines are met and follows up as needed withexecutives, division leadership and staff, customers and other externalcontacts

• Maintaining filesand follow-up system for department correspondence, including handling andprioritization of mail

• Providing phonecoverage, ordering supplies, processing invoices and expense reports

• Assisting withmiscellaneous inquiries and requests from public via the corporate website,email or phone

• Communicating andcoordinating duties with other executive level administrative assistants toinclude providing backup support as needed

• Performing allduties in accordance with the Code of Conduct and in a discretionary andconfidential manner

• Tracking reportgeneration and collection, ensuring timely reception from various divisions, departments, groups, and entities

• Managing technologyresources and support

• Reviewing internal,external websites and publications for information, articles and reports thatmight require the follow up of leadership

• Coordinatingactivities with internal and external marketing and PR offices

• Various otherprojects and related tasks as assigned

PositionRequirements

• 3-5 years of progressive experience required; 5 years of experience strongly preferred

• Ability toorganize, prioritize, and handle multiple time-sensitive tasks with discretionin a demanding environment
  

• Flexibility withwork hours
  

• Proven projectmanagement and problem solving abilities

• Ability to workindependently with minimal direct supervision

• Substantial anddemonstrated poise, tact, and diplomacy

• Excellent writtenand verbal communication skills

• Detail orientationin composing, typing, and proofing materials

• Master level skillsin Microsoft Word, Excel, and PowerPoint