Role and Responsibilities

• Organize meetings, schedule appointments and maintain President’s calendar
• Register President for meetings, seminars, and social events. Includes; call or mail-in registrations, and initiating the check request
• Ability to discreetly and professionally screen calls and accurately take messages if necessary
• Prepare and distribute minutes for Board of Directors meetings and other agency meetings as needed
• Prepare and self-edit correspondence
• Manage all communications from and to in-person visitors, telephone callers, and written correspondence
• Multi-task and prioritize President and office/agency needs on a daily, weekly and monthly basis
• Prepare and maintain Board of Directors and Staff contact information
• Serve as agency support for Board of Directors
• Conduct agency mailings
• Setup and maintain all databases (mailing lists, membership lists, community lists, etc.)
• Order and maintain office supplies for administrative area
• Order business cards for Staff
• Provide support for all agency sponsored events and meetings as needed including; EOD Luncheon, Black and White Ball, manages’ meetings, staff meetings, Board meetings, and community events
• Development and distribution of the agency brochure, assist in the development of the annual reports, and other formal communications
• Greet agency/administrative visitors
• Keep administrative files organized and accessible
• Other duties as assigned by President & CEO

Qualifications and Education Requirements

• Undergraduate degree in liberal arts, human resources, or general business and at least five years of related experience

• Experience in managing confidential data, work within deadlines, and occasionally under tight time constraints
• Professional demeanor, high level of integrity and honesty, adaptable to changing priorities
• Possess the ability to manage multiple projects, to interact with diverse groups & individuals
• Computer skills; proficient in Microsoft Office and Adobe Acrobat