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Position Description:
POSITION PURPOSE
Under the direction of the Events & Communications Operations Manager, the intern will observe and assist with various projects assigned by the Office of Communications / Special Events. At the conclusion of the internship, it is our objective for the intern to gain and/or improve upon his or her general communication skills, understanding of executing event orders, planning meetings and events of various size and scale, knowledge of conflict resolution, catering operating procedures and overall event execution, and will have fulfilled educational credit requirements.
ESSENTIAL DUTIES
Develop and maintain event mailings and RSVP lists, timelines and calendars. Set-up and run all mail merges of letters, labels, nametags, etc. as needed for events.
Keep accurate records and maintain databases for events sponsored by MCW
Works in collaboration with other communications and development team members, alumni relations office and other MCW departments to ensure consistency in all event materials, including invitations, program books, signage and PowerPoint presentations.
Assist in communications around event management including BEOs, timelines, calendars, diagrams
Complete Facilities Service Orders (FSO), room reservations and other booking systems as needed for events on campus
Schedule meetings and assist in event date coordination as needed
Maintain inventory of MCW promotional and signage material
Assist in on-site event execution to include set up, break-down and AV support
OTHER DUTIES
Perform other duties as assigned.
Preferred Schedule:
Position Requirements:
EDUCATION AND EXPERIENCE
Education: Student must be in good academic standing as an upperclassman in a bachelor's level program or in a graduate level program in communications, events, or similar focus.
Experience: Light experience working with special events and/or project coordination
KNOWLEDGE, SKILLS, & ABILITIES
Excellent verbal and written communication skills in a professional setting. Professional demeanor and excellent human relations skills. Knowledgeable with Microsoft Office Suite. Ability to plan and organize work according to established priorities and work with deadlines. Ability to multi-task. Remain flexible to adapt to changing priorities.
About MCW
The Medical College of Wisconsin (MCW) is one of the largest healthcare employers in Wisconsin. We are a distinguished leader and innovator in the education and development of the next generation of physicians, scientists, pharmacists and health professionals; we discover and translate new knowledge in the biomedical and health sciences; we provide cutting-edge, collaborative patient care of the highest quality; and we improve the health of the communities we serve.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
EEO/AA – Minorities/Females/Vets/Disability
The Medical College of Wisconsin is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, veteran status, disability or sexual orientation.