Job Purpose:
The part-time Office Assistant will provide customer service and clerical support for the Capitol West Academy School. This position reports to the Administrative Support specialist.
Duties:
Represent Capitol West Academy in a positive manner
Greet and assist children and parents
Ensure visitor policy is followed
Provide positive support and communication to families, visitors and staff
Support the Administrators in the administration of the school office
Ensure maintenance of office equipment
Specialized record keeping and reporting as needed
Attend to sick children
Support the enrollment process
Set tour appointments and answer enrollment questions
Update inquiry log daily and promptly respond to parents
Process Student Application
Create enrollment packets
Ensure all appropriate and necessary paperwork is completed prior to enrollment
Clerical assignments
Special projects
Data entry
Coordination of mailings, labeling and stuffing envelopes
Creating interview packets, copying and scanning, and preparing materials for meetings
Qualifications:
High School diploma or equivalent
Power school experience preferred
Strong Microsoft Office skills; Word, Excel, Outlook
Proven ability to work independently and multi-task
Strong customer service skills in-person and over the phone
Must possess personality to work in an environment with many different staff, parents, children and other schools
Position Details:
Part-time hours
Occasionally fast paced setting with many interruptions and short deadlines
Reports directly to the CWA Administrative Support Specialist
Organizational Information:
Capitol West Academy (CWA) provides a safe, nurturing, educational environment where children, with the support of their families and community, learn and grow to be successful lifelong learners and productive citizens.
“Rigorous academics and character development inspire lifelong learning”.
Public school for grades K4 through 8 chartered by the University of Wisconsin-Milwaukee
Opened in 2004-05 school year serving 30 children in grades K5 through third
Rigorous academics that create college and career readiness
Curriculum that emphasizes character development
Daily communication system with parents called the Passport to Success