Milwaukee Health Services, Inc. (MHSI) is a Federally Qualified Community Health Center (FQHC) that operates from two (2) sites: The Isaac Coggs Heritage Health Connection at 8200 W. Silver Spring Drive and the MLK Heritage Health Center at 2555 N. Martin Luther King Drive. MHSI offers a range of primary health care services including Medical, Dental, Behavioral, Women’s Health, Benefit Determination, and Pharmacy. FQHCs service everyone regardless of income, or third party coverage, and seek to provide high quality care in accessible locations and at convenient times. Our particular sites primarily target the residents of Milwaukee’s north side, but service patients countywide. FQHCs are unique in their delivery of care, patient population and provision of services. FQHCs seek to provide quality care in an underserved area to the uninsured populations that would otherwise not have access to care.
  
Please visit the MHSI website at www.mhsi.org to understand the dynamics of FQHCs
 

POSITION-SPECIFIC COMPETENCIES/ESSENTIAL FUNCTIONS/DUTIES & RESPONSIBILITIES

• Perform daily financial transactions including verifying, classifying, computing, posting and recording accounts receivables including daily patient payments, grants and other receivables.
• Reconcile the accounts receivables ledger for accuracy of aging receivables and to ensure that payments received are process and properly posted.
• Assist in the collection of outstanding accounts receivables as necessary.
• Research any discrepancies by checking bills, invoices, sales receipts and bank deposit records.

• Maintain accounts payables invoices including data entry of transactions and verifying supportive documentation for approval to process checks for disbursements.
• Maintain accounts payable files and vendor database and assist in the preparation of Form 1099 of vendors.
• Reconcile vendor ledger accounts for accuracy of aging accounts payable and to ensure accurate payments.
• Processing purchase orders, receipts of goods, and managing of inventory items received in central supplies.
• Assist the A/P Specialist in ensuring that all invoices submitted for payment are recorded accurately for the period of time, and coded to the proper grant, department, purpose, and the division/function.

• The Staff Accountant position functions as a backup to the payroll specialist position in the following capacity:
• Assist in the processing of payroll transactions and general ledger general entries.
• The Staff Accountant position holds the following as a main part of their regular position:
• Provide departmental payroll reports and departmental coding of FTE’s, percentage of grant funding’s, and requested payroll reporting.

• Prepare and maintain bank reconciliations for various bank accounts, as assigned.
• Prepare reconciliation of balance sheet accounts, as assigned.

• Assist in preparing financial statements and conducting efficient account auditing procedures by reviewing general ledger accounts and related journal entries.
• Participate in month-end closing, and additional assignments for monthly financial reporting.
   

• Assist in tracking and recording all grant activity including revenues, expenses, accounts receivables and deferred revenue on grant reports.
• Assist Senior Accountant in creating financial statements in the accounting software for each grant including reconciliation of the revenue and expenses.
• Assist Senior Accountant in preparing grant budgets for discussion and presentation to the organization’s management.
• Assist Senior Accountant on any other duties related to the grants as assigned.

• Assist with data input of all accounting entries for the fiscal period.
• Assist in preparation of corporate financial statements consisting of the following: corporate assets, liabilities, and fund balances; comparative budget to actual revenue and balance sheets which reflect expenditure statements, as well as reconciliation and reporting of bad debt write-offs, for the fiscal period.

• Assist in the preparatory work for each financial audit.