Accounting Manager Job Opening at CableCom LLC in Milwaukee, WI

Reporting to the Chief Financial Officer, the Controller is responsible for performing high level accounting transactions, monthly financial statements preparation, general bookkeeping and office administration, special projects related to accounting policies and procedures and budgeting. Reviews financial affairs of the organization and prepares financial analyses of operations, including interim and final financial statements with supporting schedules. Controller ensures complete and systematic accounting records of job costing, billing, payroll, accounts payable, cash management and general accounting transactions and has supervisory responsibility for CableCom accounting staff.

Principal Duties and Responsibilities:

• Oversee all billing activities, including accounts receivable and job costing. Review and process job folders and compile appropriate reports. Audit job folders for materials and labor usage. Work closely with sales, operations and purchasing to compile invoices.
• Prepare monthly sales commission and incentive reports for other participants. Review and improve procedures and systems for commission accounting and highly confidential payroll.
• Apply job costing revisions, including application of overhead and burden rates to job reports when appropriate. Benchmark company procedures and financial performance to other companies in similar capacity.
• Oversee accounts payable and cash management functions on a daily basis. Ensure that vendor invoices are entered and coded correctly, proper Vendor qualification is done and documentation is kept on file including subcontractor agreements, W-9 forms, insurance certificates, etc.
• Acts as credit and collection liaison for company. Reviews and reconciles accounts receivable reports. Coordinate and oversee support staff in making routine calls. Primary contact for trouble receivables, researches disputed delinquent account balances and makes recommendations to CFO. On front end, obtain and review customer contracts and agreements to support invoicing. Calculate prevailing wage rates for Sales as needed.
• Prepare payroll and resulting summary reports. Validate payroll entries and administer third party payroll related deductions, including HSA, 401K and court ordered deductions. Monitor payroll tax deposits and quarterly tax filings. Process, enter and reconcile bank statements for cash accounts.
• Prepare monthly company financial statements for review with CFO. Utilize other support positions to assist with account reconciliation and repetitive reporting.
• Develop, analysis, and interpret statistical accounting information in order to appraise operating results in terms of profitability, performance against budget, and other matters bearing on the fiscal soundness and operating effectiveness of the organization. Furnish internal and external reports as necessary.
• Prepare monthly sales and use tax reports for CableCom in the various states CableCom is registered and does business. Audit and maintain customer tax-exempt or reseller’s status forms.
• Maintain the company’s system of accounts and review books and records on all company transactions and assets. Compile and maintain fixed asset records for CableCom. Create and improve company accounting procedures and processes.
• Implement short-term and long-term cash flow forecasting for individual companies and consolidated basis.
• Compile and record consolidation entries to Holding company on a quarterly basis. Provide necessary information to financial institutions according to bank covenant regulations and outside accounting firm for owners’ quarterly tax estimates.
• Assist CFO in preparation of financial projections and business plans for outside partners and Executive team evaluation.
• Manage process and audit accuracy of all inter-company financial transactions.
• Assist with special projects as needed, including assisting other departments.
• Other duties as may be necessary to fulfill the responsibilities of this position.

Supervisory Responsibilities

• Manage the work activities of direct reports. Assign duties, responsibilities and scope of authority.
• Recruit, interview, hire, coach, prepare and conduct performance appraisals and disciplines. Monitors daily work activities to ensure work is performed on time and quality standards are maintained. Meets with employees regularly to get their input on ways to improve procedures. Provides support and reinforces team concept while managing for efficiency and effective performance.

Knowledge, Skills and Abilities Required

Certifified Public Accounting license preferred. Position requires a minimum of seven years of accounting experience, with prior Controller experience, Bachelor degree in Accounting or equivalent experience. Individual must be able to perform advanced accounting and finance functions and be computer literate. Qualifications would include: customer service oriented attitude; excellent verbal and written communication skills; professional demeanor; ability to manage time effectively; self-motivation skills; ability to build positive work relationships with co-workers and customers.

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