Position Summary: Provide and expand upon efficient services for purchasing and the supervision of purchasing staff for the District. Work with departments and suppliers to insure the continued uninterrupted supply of materials and services to the college to support operations in the most cost effective manner possible.

GENERAL QUALIFICATIONS
• Bachelor’s degree in Accounting/Business Administration or related field or an equivalent combination of education and experience.
• A minimum of three (3) years related experience
• Previous experience in public purchasing desirable
• Professional Certification such as CPM, CPPB, CPPO desirable
• Working knowledge of procurement, inventory, purchasing, accounts payable and budget procedures
• Strong organizational skills with a demonstrated ability to multi-task
• Ability to supervise and direct staff
• Skills in problem solving
• Knowledge of personal computers and the application of spreadsheet and word processing software in a purchasing environment.
• Knowledge of federal, state, and local procurement regulations preferred

GENERAL DUTIES AND RESPONSIBILITIES
• Develop and maintain the procurement schedule
• Assist departments in specification development for bids/quotes/RFPs
• Consolidate requirements and develop the most suitable methods of purchase
• Maintain an awareness of overall business and market conditions and respond to changes as necessary.
• Develop bids/quotes/RFPs
• Source suppliers
• Prepare Bid and RFP documents
• Hold public openings and record results
• Work with departments to review bids and develop purchase recommendations
• Enforce district compliance to purchasing policies
• Prepare Quote Summaries and Board recommendations as necessary
• Prepare and negotiate orders for purchase
• Insure all college purchase requirements are legitimate and properly approved.
• Approve and release purchase orders
• Evaluate suppliers
• Evaluate and understand market conditions and prices for assigned commodities
• Have a good understanding of best business practices used in purchasing, including knowledge of supply chain and logistics operations, and modern purchasing management techniques such as systems contracting, procurement card purchasing, and E-commerce.
• Annual audit
• Maintain proper documentation of purchases for auditor review
• Present to auditors
• Serve as direct representative of the Purchasing & Distribution Director on purchasing matters when the P &D Director is absent.
• Formulate Procurement Plans and maintain Data Bases
• Monitor and report on the status of procurement card purchases as well as other purchase ordering systems
• Provide periodic reports pertaining to accountabilities, activities, projects, etc.
• Develop an association with professional purchasing associations and purchasing consortiums such as NAPM, APICS, IPC, WTCS, NIGP, WAAP, etc.
• Train college staff in other departments on purchasing policies, procedures, and ordering methods
• Supervise the Purchasing staff to accomplish:
• Preparation of RFQ’S, RFP’s and Bid’s for communication to suppliers
• Maintenance and updating of Bidder’s Lists
• Entering purchase orders into the system and dispatching/printing of purchase orders
• Purchase order follow up and expediting
• Processing of requisitions
• Monitoring of Petty Cash, Procurement Card, and Payment Authorization purchases
• Updating of appropriate purchase order logs, files, and systems
• Oversee the training and professional development of reporting personnel
• Supervise the scheduling of overtime for non-exempt personnel
• Prepare justifications for capital equipment and assist in the preparation of departmental operating budgets
• Other duties as assigned.

All application materials are only accepted online at www.nwtc.edu. Resumes, cover letters, etc., must be attached to the application at the time of submission. You are unable to go back after an application is submitted to add, delete or change any information, other than address, phone number, and email.
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