• Completes a broad variety of administrative tasks for the President/CEO, which includes composing and preparing correspondence, reports and presentations that are sometimes confidential, arranging complex and detailed travel plans, itineraries and agendas, and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the President/CEO's schedule is followed and respected.
• Handles incoming and outgoing calls, electronic and other communication on behalf of the President/CEO.
• Provides a bridge for communication between the Office of the President and internal departments.
• Assists the President/CEO with annual administrative budget preparation.
• Assists the President/CEO with organizing staff meetings, Leadership Team meetings and retreats.
• Works closely with Leadership Team members in carrying out mission of the Foundation; participates in and takes minutes for Leadership Team meetings.
• Maintains Asana directory for the Office of the President.
• Under the direction of the Executive Coordinator, may provide administrative support for Board meetings including meeting logistics, developing and compiling presentation materials, coordinating materials from staff and posting materials on the Board portal, and combining and disseminating meeting minutes.

• A high school diploma, GED or HSED with some advanced training or education in administrative functions required; an Associate Degree preferred.
• Seven (7) or more years of administrative support experience required; previous experience working in a nonprofit environment and supporting a President/CEO or similar executive position preferred.
• Five (5) or more years of customer service experience involving high-level of confidentiality preferred.
• Advanced written and verbal communication skills with the ability to compile routine reports and correspondence and speak effectively in a public setting.
• Intermediate skills in Microsoft Office Suite applications (i.e. Outlook, Word, Excel, PowerPoint specifically), Zoom/Teams and Skype capabilities, web-based applications and databases.
• Excellent organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Demonstrated commitment to racial equity and inclusion.
• Proven ability to handle confidential information with discretion.
• Ability to build relationships with stakeholders, including staff, external partners and donors.
• Ability to exercise sound judgment and problem-solve a wide range of issues.
• Must have a valid driver’s license, proof of auto insurance and reliable transportation.

Due to COVID-19, our offices are currently operating with employees working remotely. The successful candidate may be required to work remotely in the interim. We recognize that at this moment, during the pandemic, it is a uniquely difficult time for most people and we aim to be as flexible and supportive as possible in both the recruitment for and onboarding of this position.

The Greater Milwaukee Foundation is an equal opportunity employer and encourages people of diverse backgrounds to apply. We celebrate diversity and are committed to creating an inclusive environment for all employees.