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Associate Director of Donor Relations
Milwaukee, WI
Job Description
Milwaukee School of Engineering (MSOE) invites applicants for a full-time Associate Director of Donor Relations to join our Development and Alumni Affairs department. Under the direction of the Director of Advancement Services, the Associate Director of Donor Relations will be responsible for the overall planning and implementation of a comprehensive donor relations program. This person will provide critical support to the Development, Alumni and Advancement Services teams by stewarding and recognizing donors and their charitable contributions to the University. This person must have the ability to maintain strict confidentiality, attention to detail, and work well independently and as a team member.
Essential Job Functions
This position will develop and implement stewardship efforts and build meaningful relationships with constituents, create and customize stewardship and management correspondence and reports, oversee special events, write content for printed communication and be the primary liaison for the Corporate Scholarship Program.
Stewardship and Recognition – 50%
Corporate Scholarships and Endowment Reporting – 30%
Administrative and Strategic – 15%
Professional Development – 5%
This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.
Qualifications
Language Skills
Mathematical Skills
Reasoning Ability
Physical Demands
Work Environment
Job Code: 222
Essential Job Functions
This position will develop and implement stewardship efforts and build meaningful relationships with constituents, create and customize stewardship and management correspondence and reports, oversee special events, write content for printed communication and be the primary liaison for the Corporate Scholarship Program.
Stewardship and Recognition – 50%
- Evaluate systems and processes to prepare for implementation of regular stewardship and recognition activities
- Regularly connect with donors and work with them to ensure donor intent is carried out (in-person, written, digital, etc.)
- Work closely with gift officers to identify, develop and implement stewardship strategies for donors, ranging from written impact reports to visible and personalized recognition
- Prepare written documentation/communication to donors and key staff members. Inform the President, VP’s and development personnel of important facts and information regarding major donors, i.e. birthdays, anniversaries, special accomplishments, in connection with cultivations and solicitations
- Oversee various giving societies and memberships associated with giving levels
- Lead the coordination of special events (recognition, dedication, etc.)
Corporate Scholarships and Endowment Reporting – 30%
- Provide detailed analysis of scholarship program, donors and recipients - Maintain contact with donors and family members who have established endowed and annual scholarships, including award amounts, names, and a brief bio of students selected as scholarship recipients.
- Coordinate receipt of Scholarship Thank-you letters.
- Collaborate with the Financial Aid Office to create annual donor reports for endowed funds, including scholarships, awards and chairs.
- Act as liaison between Financial Aid and Advancement Services.
- Act as the liaison between scholarship donor and recipient(s) to assure that named scholarships are awarded
- Gather information, stories, photos, etc. for stewardship reporting
- Assess and distribute scholarship data to internal staff
Administrative and Strategic – 15%
- Responsibility for the coordination of all stewardship aspects of the University.
- Oversee proper documentation as related to donor stewardship and engagement
- Attend department and campus meetings
- Catalogue and maintain lifetime and annual giving recognition societies, displays, etc.
- Execute the policies and procedures established for data collection and dissemination
- Works closely and collaboratively with the members of the development staff to accomplish the goals of the University at large.
Professional Development – 5%
- Participate in industry conferences, webinars, and professional societies
- Continuing education/maintain expertise on research techniques and resources
- Other Duties and Responsibilities
- Responsibilities will also include coordination with other members of the development staff and other administrative departments on campus and this person will assume responsibility for special assignments at the request of the development, alumni, or advancement services staff as needed.
This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.
Qualifications
- Bachelor’s degree from a regionally accredited college or university in a directly related area of specialization and/or equivalent years of experience directly related to the job functions.
- Relative Experience should also include: Principles of fundraising, Basic accounting skills, Writing skills, Previous experience with a donor database and Microsoft Office as well as the interpersonal and communication skills necessary to present MSOE in a positive manner to the public, current and potential donors, and internal personnel.
Language Skills
- The written and analytical skills necessary to create, research, and write materials to effectively educate, motivate, and acknowledge donors.
Mathematical Skills
- Moderate to Advanced. The mathematical skills necessary to prepare event budgets and project revenues.
Reasoning Ability
- The ideal candidate will maintain strict confidentiality of all transactions, corporate records and files; must have demonstrated sensitivity and professionalism when dealing with community organizations, non-profit agencies, governmental representatives and stakeholders. He or she must have the ability to use judgment, tact, and discretion when handling complex and confidential material
Physical Demands
- While performing the duties of this job the employee is largely sedentary, the ability to move is required. The employee is occasionally required to traverse within their work area as well as other areas on campus.
Work Environment
- This job operates in a professional office environment. This role uses standard office equipment, including but not limited to computers, phones, photocopiers, filing cabinets, and fax machines.
Job Code: 222
Job Summary
Employment Term and Type
Regular, Full Time
Required Education
Associate Degree
Required Experience
1+ years
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